TOWN OF WARWICK Job Description Job Title: Treasurer Reports to: Selectboard and / or Designee Hours: 20 per week Position Summary Responsible for administrative and technical work in the receipt, recording, accounting, borrowing, investing, expenditure and custody of municipal funds; the administration of municipal payroll and employee benefits; and tax title administration. Essential Duties. Receives and takes charge of the money of the municipality in General Treasury and Special Funds, including stabilization funds, trust funds, retirement funds, unemployment compensation, and other funds. Responsible for receiving, disbursing, and investing all money received by the town. Prepares cash reconciliations and submits reports to Mass. Dept. of Revenue. Pays bills, employee payrolls, and local obligations on warrant from the Town Accountant as approved by the Selectboard. Monitors all grants to ensure that funds are transferred and available when needed. Responsible for the safekeeping and investment of municipal funds. Invests town surplus funds while providing adequate funds to meet current obligations. Accounts for all expenditures and investment of idle cash. Prepares biweekly vendor cash disbursements and issues appropriate vendor checks. Records changes affecting net wages, such as exemptions, insurance coverage, and various payroll deductions for each employee to update master payroll records. Prepares and processes monthly and annual retirement and deferred compensation reports and/or payments. Administers unemployment compensation program. Administers payroll-related employee benefit programs; retirement; health, dental, life, disability, deferred compensation benefits for employees and acts as liaison between employees and retirement board, benefit vendors and deferred compensation companies. Maintains records of leave pay and nontaxable wages. Renders a true account of all receipts and disbursements and a report of all official acts. Verifies accuracy of commitments versus warrants. Records and balances all monies and accounts received by Treasurer's office and issues receipts. Reconciles statements and makes deposits, transfers funds, pays bills, and local obligations on warrant from the Town Accountant as approved by the Selectboard. Performs trial balances and reconciles accounts regularly with Town Accountant. Maintains cashbook and check registers, and cash journal that gives a detailed explanation of receipts, cash disbursements, and cash/bank account balances Prepares and administers annual Treasurer's budget Prepares various reports, including: reconciliation of cash; Treasurer's report for Annual Town Report, monthly report to Town Accountant of all receipts and balances, annual report, including a statement of receipts, disbursements, debt, and trust funds, monthly report of personnel earnings and deductions to FCR and OBRA. Reports to state and federal governments as required. Reconciles statements and keeps separate accounts for trust and stabilization funds. Negotiates, prepares and administers documents and notes, and reports all temporary and long term borrowing, as required. Monitors cash flow and negotiates permanent and temporary borrowing, keeping necessary documents and notes while maintaining appropriate records. Pays interest and maturing debt. Signs bonds, notes, and other papers of credit for the town Initiates, monitors, and resolves tax title and land court accounts, including the preparation of documents required in petitioning for foreclosure, and selecting an attorney consistent with MGL Ch 41, Sections 35 and 36. Responsible for tax titles, receipt of payments, discharge of tax titles, and foreclosure sales of land of low value. Works directly with tax title counsel to collect delinquent taxes through Land Court. Conducts annual tax sale, if needed. Assists auditor with the annual financial audit and provides audit reports as required. Attend all Town Meetings, Selectboard meetings, and meets with other Town boards as required. Education, Experience & License Requirements Education and Experience: Associate Degree in accounting, business, or related field. Three years progressively responsible experience in bookkeeping, accounting, or related field, preferably in a municipal setting. Any equivalent combination of experience and education may be substituted. Massachusetts Municipal Treasurer Certification is strongly encouraged. Knowledge, Ability & Skills Knowledge Thorough knowledge of the statutes, codes and ordinances pertaining to the local treasurer functions, and the ability to accurately interpret and apply same; thorough knowledge of the laws, statutes, bylaws, and procedures related to the proper investment of town revenues. Thorough knowledge of legal controls and methods and procedures for municipal collections. Knowledge of group insurance programs, deferred compensation, bonding and borrowing procedures. Abilities Ability to deal tactfully and diplomatically with all people; excellent organizational and administrative abilities; knowledge of computer applications. Ability to maintain accurate records and prepare and analyze detailed financial reports. Ability work independently, to handle multiple tasks simultaneously and meet deadlines. Ability to be bonded. Ability to communicate clearly and effectively in person, on the telephone, and in writing. Ability to establish and maintain effective working relationships with town officials, members of the financial community, and citizens. Ability to deal with the public in a professional, diplomatic and courteous manner. Work Environment The essential functions of this position are performed indoors under general office conditions. The noise level in the work environment is usually quiet with low to moderate noise levels due to office equipment and normal public official, employee, and general public interaction. ADA Special Requirements The abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Ability Required to sit, stand, walk, bend, reach, twist, squat, and kneel. Required to use hands to finger, handle or feel objects, tools, or controls. Requires the ability to operate a keyboard and calculator at efficient speed. Tasks require the ability to exert light physical effort in sedentary to light work, but which involve some lifting carrying, pushing and/or pulling objects and materials of light weight (up to 35 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Must be able to communicate orally. Must be able to hear normal sounds, distinguish sound as voice patterns and communicate. Must be able to perceive and discriminate between visual cues and signals. Vision at or correctable to normal ranges. Close vision and the ability to adjust focus required Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions. Position involves travel to meetings in and outside the community. Attendance at evening meetings is required. Affirmative Action, equal Employment Opportunity The Town of Warwick is an Equal Employment Opportunity / Affirmative Action Employer. In compliance with the Americans with Disabilities Act the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Town.