Town of Warwick Selectboard July 7, 2014 Minutes Members present: Nick Arguimbau, Dawn Magi Member absent: Patricia Lemon Others present: Town Coordinator David Young, Town Secretary Rosa Fratangelo, Firefighter Bill Lyman (arrived at 7:52pm), Jon Calcari I. Call to Order Chair Arguimbau called the meeting to order at 7:02 pm in Town Hall. II. Public Comment None. III. Minutes Magi MOVED to approve the minutes of the June 23, 2014 and June 30, 2014 meetings as printed. Arguimbau SECONDED. Motion CARRIED 2-0-0. IV. Presentations and Discussions 1. Remote Participation at Meetings Other Than the Selectboard--Arguimbau said that he thought that last meeting's discussion was too hurried and he wanted to discuss the matter further with relation to other entities besides the Selectboard. Magi said that she thought it an insult to insinuate that other boards cannot use remote participation properly and correctly. Arguimbau wanted to be certain that the committees have the control over whether or not to use the option if granted by Selectboard vote, and that remote participation is to be used in an emergency situation rather than as a matter of routine or convenience because someone just doesn't feel like going to a meeting that day. Magi MOVED to allow all Town Boards, Committees and Commissions the option of remote participation of their members in the instance of disability, illness or inability to reach the meeting. Arguimbau SECONDED. Motion CARRIED 2-0-0. 2. WCS Roof Report --Young said that the labor bid was done and that the bids for materials were due on July 14, 2014. He said that the gym roof must be dealt with as part of the WCS roof project. Young explained that Bill Lyman had been up on the gymnasium roof and had discovered the equivalent of "a three square feet of hole to the sky". He said that there was a -inch gap where the roof meets at its peak. Young said that the solution might be removal of existing shingles, plywood and strapping and stagger more 3 or 4-inch foam panels in a staggered pattern prior to re-roofing a "hot deck". He pointed out the cost of a new membrane would be approximately $20,000.00 and the cost of disposal of old materials could run about $8,000.00. Young said that he would like to discuss with the contractor and Building Inspector the possibility of adding a second layer of shingles and using the savings to insulate the gym roof. There was a consensus of the Board that Young should pursue this idea to see if it is an acceptable alternative that could maximize efficiency and minimize costs. 3. PVRSD Technology Upgrade "Plan"--Young said that he, Bill Foote, John Bradford and Dawn Magi attended a meeting on the PVRSD technology plan. Arguimbau asked to be informed of any such meetings in the future. Young said that the School District thinks that we are made of money, and that their consultant found that none of our ideas had merit. Magi said just as with the capital definitions, Warwick's input was completely disregarded and ignored. Young said that after the $400,000.00 initial cost for technology upgrades, service, support and replacement, there would be an annual cost of $200,000.00 every year, and by his calculations this worked out to $500.00 per work station per year. Magi noted that John Bradford and David Young had worked so hard on this matter, and to be ignored was like a slap in the face. Young said that Bernardston shares our concerns, Leyden is okay with it, and Northfield was silent at the meeting. He noted that Northfield votes on the School budget override tomorrow, July 8, 2014. Magi inquired what would need to be done to withdraw from the District. Young said that we would have to pay off our share of all District debt, and that at least one Town Meeting vote to leave the District would also be required. He pointed out that we would also have to have another, less costly plan and said that he favored running our own elementary school and remaining In the District for junior high and high school. Arguimbau said that we need a consultant and also to look at the school budget very closely. Young said that we should contact Bernardston and Leyden to identify any common ground and shared concerns. Magi concurred. Firefighter Bill Lyman arrived at 7:52pm and gave a brief update on road conditions after a severe thunderstorm that went through town this afternoon. 4. Tennessee Gas Pipeline Surveying Route -- Young said that someone representing the Tennessee Gas Pipeline came by his office last week and left his card. The man gave notice to Young that TGP would be surveying the proposed pipeline route where it crosses town roads. Young said that he told the man to notify the Police Department, and that Chief Shoemaker had told him that the PD had not been notified and had received several; calls about the surveying activity earlier today. Magi and Young favored letting the survey continue, as this will identify the exact location of the proposed pipeline. Arguimbau wanted to slow down the progress by voting to prohibit the process. Young pointed out that it the best way to oppose TGP is to make anything they do be done right in compliance with our environmental laws. He also noted that the survey may already be completed or very near completion. Arguimbau MOVED that TGP cannot do the survey without first obtaining permission from the landowners. Motion FAILED for Lack of Second. 5. Sale of Surplus IHC Highway Truck--Young explained that the Town of Orange has offered the fair price of $10,000.00 for the retired heavy IHC Highway truck, the dump and sander bodies and plow. He pointed out that the truck had been posted on Craigslist for over a month and that there were no offers higher than that from Orange. Magi MOVED to approve the sale of the surplus IHC Highway truck, dump and sander bodies, and plow to the Town of Orange for $10,000.00. Arguimbau SECONDED. Motion CARRIED 2-0-0. 6. Selectboard Reports--There were no reports. 7. Coordinator Report --Young did not add to his written report. 8. New and Other Business Not Reasonably Anticipated Prior to Posting Notice--There was no new business. V. Adjournment At 8:08 pm, Magi MOVED to adjourn. Arguimbau SECONDED. Motion CARRIED 2-0-0. Minutes taken by Rosa Fratangelo