Town of Warwick Selectboard July 18, 2016 Minutes Members present: Dawn Magi, Lawrence Pruyne, James Erviti Others present: Town Coordinator David Young, Town Secretary and Town Clerk Rosa Fratangelo, Broadband Committee member Miryam Williamson, Jared Robinson (Athol Daily News) I. Call to Order Chair Magi called the meeting to order at 6:00 pm in the Town Hall. II. Minutes Pruyne MOVED to approve the minutes of July 5, 2016 as printed. Magi SECONDED. Motion CARRIED 2-0-1: AYE - Magi and Pruyne; ABSTAIN - Erviti, as he had to leave that meeting early. III.Presentations and Discussions 1. Audit Update --Young said that the audit of FY 15 began on Thursday, July 14th. He said he has been able to find everything the auditors have asked for within five minutes. Young noted that at this point documentation from FY 14 and FY 16 is needed to tie everything together. 2. Accounting Update--Young said that there has been improvement in some areas of Janice Barrett's job performance as Accountant. He said the revenue is reconciled through May of 2016, which is a great improvement over past years. Young said that the Accountant wants to get back to training and attending conferences, and pointed out that for the first time warwick would have to pay the entire cost of any training and conferences because this is now the only town for which the Accountant works. 3. Landline Service Update--Young read aloud comments received from the following Warwick residents: Bruce Kilhart, Flower Hill Road; George Day, Orange Road; Lynn Manring, Richmond Road; Melanie Schillemat, Shepardson Road; Cheri Robartes and Doc Pruyne, Hastings Pond Road; Elaine Reardon, Quarry Road; Mary Humphries, White Road; Miryam Williamson, Old Winchester Road; Mary Neville Wall, Northfield Road; Ted Cady, Winchester Road; Diane Miller, Orange Road; and Steve Ruggiero, Athol Road. Every comment detailed negative experiences with Verizon's landline service. Magi wanted to send a letter to Governor Baker and copy it to the Boston Globe in hopes of gaining greater awareness for the situation. After a brief discussion of what would likely have the best impact, there was a consensus of the Board to have Young write to the State's regulatory agency and call Senator Rosenberg's office. 4. Laurel Lake (Erving) and Warwick Transfer Station --Young said that he was contacted by Erving's Town Administrator about the possibility of residents of the Erving side of Laurel Lake being allowed to use the Warwick Transfer Station. He explained that while the rest of Erving has curbside pick-up for trash and recyclables, the Laurel Lake residents do not because the trucks cannot access the area. Young estimated that about ten people would be using our Transfer Station if allowed, and noted that the bottom line might be enhanced as long as they were allowed only to buy trash bags for trash to be placed in the compactor. He pointed out that Erving would either need to subsidize us for recyclables or find an alternative solution for recycling in Erving. There was a consensus of the Board that Young should continue to pursue the matter, but for trash only. 5. Broadband Update--Miryam Williamson said that the Broadband Committee will take its time developing the plan for discount subscription rate, as it will not go into effect until after the upgrade is completed. She asked if there was a way to get monthly financial reports for the Broadband Enterprise Fund, because the Broadband Committee wants to be on top of the revenue and expenses. Young said that the Accountant has financial statements; Magi suggested that the Broadband Committee receive monthly reports for the Broadband Enterprise Fund. Williamson said that while it is not fair to ask Young to do it, somebody has to manage the enterprise fund books. Erviti said that timely reports should be provided, as this should be run like a business. Young said that David Koester had applied to the job posting for Broadband installer and had a background that would make him a good choice to help out on the financial aspects of Broadband. Erviti said that the Accountant should have, in writing, expectations for her job that include duties to be performed and a deadline by which the tasks are to be completed. He said that assistance should be provided for her if she needs it, and that she needs to get on board with the responsibilities and when things are due to be completed. 6. Selectboard Reports--Pruyne said that he was able to discover that the cable which runs along the roadside on Quarry Road and extends about a mile and a half through the woods belongs to the telephone company and was not put on poles. Pruyne also said that he and WCS Principal Elizabeth Musgrave will be meeting with the District Superintendent and a child care expert about setting up childcare at WCS. 7. Coordinator Report--Young said that he received an Email from Katy Eiseman regarding problematic language in the Economic Development Bill, and that he had contacted Senator Rosenberg who replied he will turn his attention to the matter. Young reported that the Franklin County Tech School has incurred an under-run with regards to their capital spending projects. Because these projects were completed under budget, they will have some additional work done and refund the towns any unexpended funds. Young ended his report by saying that he was able to obtain an extension for the EMPG grant for fire pagers. 8. Public Comment--Miryam Williamson reported that MCAP (Municipal Coalition Against the Pipeline) will not meet again until September, at which time they will revisit their mission statement and perhaps seek to expand their purview to include all potential environmental concerns that area towns may have. She asked the Board for its opinion; Magi suggested also speaking with the Conservation Commission. There was a consensus of the Board that MCAP should expand its purview and keep the Board apprised of all developments and concerns. 9. New and Other Business Unanticipated at Time of Meeting Posting--Young said that he had posted openings for Broadband installer and had received an application from David Koester. He said that in the job interview, Koester was open to working on the financial data base and billing aspects in addition to being an installer. Young asked that the Board vote to approve the hire. Erviti MOVED to hire David Koester on a part-time basis to work as a Broadband installer trainee and take on other duties as necessary for $16.00 per hour. Pruyne SECONDED. Motion CARRIED 3-0-0. IV.Adjournment At 6:54 p.m., Pruyne MOVED to adjourn. Erviti SECONDED. Motion CARRIED 3-0-0. Documents consulted at this meeting: *Draft Minutes of Selectboard meeting of July 5, 2016 *Coordinator Report dated July 14, 2016 *Emails from Katy Eiseman and Stan Rosenberg to David Young Re: problematic language in Economic Development Bill *Letter from Mass DOT to Dawn Magi dated July 11, 2016 Re: bridge inspection *Letter from Massachusetts Municipal Association to David Young dated July 6, 2016 Re: invoice for Warwick's membership in the MMA for FY 17 *Memorandum from Richard J. Martin, Franklin County Technical School Superintendent dated July 7, 2016 Re: FCTS's MSBA Window and Door Project and Roofing and Paving Capital Projects