Town of Warwick Selectboard June 23, 2014 Minutes Members present: Nick Arguimbau, Dawn Magi Member absent: Patricia Lemon Others present: Town Coordinator David Young, Town Secretary Rosa Fratangelo, Firefighter Bill Lyman, Jon Calcari, Paula Lundgren Robinson (Athol Daily News) I. Call to Order Chair Arguimbau called the meeting to order at 7:02 pm in Town Hall. Bill Lyman made an audio recording of this meeting. II. Public Comment None. III. Minutes Magi MOVED to approve the minutes of the June 9, 2014 meeting as printed. Arguimbau SECONDED. Motion CARRIED 2-0-0. Arguimbau reviewed the schedule for the minutes, which was determined to be that the Secretary electronically delivers the minutes to the Board members and Town Coordinator no later than Thursday after a Monday meeting and earlier if at all possible. The Board members and Coordinator are to Email any corrections to the Secretary no later than Sunday. IV. Presentations and Discussions 1. ZBA Reappointment--Young said that ZBA Chair Miryam Williamson had requested that the Board reappoint Robert Croke to a five-year term on the ZBA. Magi MOVED to appoint Robert Croke to the ZBA for a five year term ending June 30, 2019. Arguimbau SECONDED. Motion CARRIED 2-0-0. 2. Green Communities Update --Arguimbau said that he had told Planning Board Chair Ted Cady that he would have a draft of the as-of-right solar zoning ready for the meeting on the second Thursday in July. Young reviewed the criteria necessary to be designated a green community and how we can become compliant. Young said that the as-of-right zoning is being drafted by the Planning Board, and expedited permitting for the zoning can be handled with a letter from Town Counsel. He explained that the energy use plan must identify energy usage and show a 20% reduction in energy use in five years. A commitment to purchase only fuel efficient vehicles is doable because all ours are exempt currently. If we buy a car or light truck, these would not be exempt. Adoption of the stretch code would satisfy the final criterion. Because the zoning and stretch code require Town Meeting votes, Young was looking to hold a Special Town Meting in September. He noted that the posting for a special town meeting is 14 days rather than 7 for the annual town meeting. Arguimbau said that if the Planning Board approves his draft at their next meeting, it would then be ready to be brought to the Selectboard. 3. PVRS Capital Definition--The Board reviewed a letter sent by PVRSD Assistant Superintendent Gail Healy regarding the District's intent to include three definitions in the lease for each elementary school in the member towns. Any feedback from the Selectboard was requested to be submitted by June 30th. Magi said that the District ignored the Town's letter submitted earlier this year regarding the definition of capital, and suggested that the feedback be "see our previous letter". The District added a new, third definition "Capital Repair", and both Arguimbau and Young characterized the definition of capital as being circular. There was a consensus of the Board that the 1 year of useful life included in the capital repair definition was way too short, and that there needed to be a dollar amount included in the operating maintenance definition. Magi suggested using the original letter and Young will include a cover letter that communicates the Board's objection to their initial input being ignored, that the definition of capital is circular and needs to specify a minimum dollar amount and an amortized life of 20 years. Also to be included in the cover letter is that the new definition, capital repair, is an unacceptable category, as the Board considers most of it to be maintenance. Young noted that the District also ignored our emergency procedure and gave themselves full authority. 4. Wireless Telecom Bills and Local Zoning -- Young said that he thought the Board might want to weigh in with the Legislature regarding Senate Bill 2183 which would allow telecom companies to pre-empt or circumvent local zoning by-laws and municipal control over the siting of wireless antennas and equipment. Magi MOVED to authorize David Young to draft a letter expressing the Board's opposition to this planned action, for the Board Chairman's signature. Arguimbau SECONDED. Motion CARRIED 2-0-0. 5. Year-End Transfer of Funds--Young explained that in the last 45 days of a fiscal year the Selectboard and Finance Committee are empowered to vote to transfer funds between accounts. He noted that the Accountant has requested that $3,000.00 be transferred from the Contributory Insurance line item to the Liability and Workers Compensation line item. Magi MOVED to approve a year end transfer of $3,000.00 from Contributory Insurance to Liability and Workers Compensation. Arguimbau SECONDED. Motion CARRIED 2-0-0. Selectboard Reports--Arguimbau reiterated his intent to have a draft of the as-of-right solar zoning ready for the Planning Board's July meeting. Magi noted with sadness the recent passing of former Warwick resident Johnny Wallock. Arguimbau suggested sending flowers to injured Board member Patricia Lemon. Young said it would be best to obtain the flowers from a local garden. Fratangelo suggested Leanne Limoges of Kirk Road. Young said that he would contact Ms. Limoges. There was a consensus of the Board to send a bouquet costing $50.00. In Young's Coordinator report there was an item about his having two vacation days still owed to him, and, per the Town's Personnel Policy, in order to carry them over to the next fiscal year the Selectboard must vote its permission for him to do so. Magi MOVED to allow David Young to carry over two vacation days into next fiscal year. Arguimbau SECONDED. Motion CARRIED 2-0-0. 7. Coordinator Report --Young said that all the paperwork was in for the $20,000.00 USDA grant, which will help pay for the new Highway truck. He noted that once funded, Treasurer Beth Gilgun would be filing a copy of the grant paperwork with the title, because the Town will first have to receive approval before disposing of the truck. Young also said that the USDA is very interested in financing the Town's fiber project, and that when he checked with WiredWest representative Reva Reck, she said that we are income eligible to pursue this funding option. Magi inquired if there was any more news on cell service. Young said that he would contact people in Vermont about the Vanu Bose device. He pointed out that WBS works for cell phones with a fem-to-cell device, a broadband backhauled device which can cost around $150.00. Young said that the problem we face is how we would be able to get back the money we would have to put in order to bring cell service to Town. 8. New and Other Business Not Reasonably Anticipated Prior to Posting Notice--There was no new business. V. Adjournment At 7:45 pm, Magi MOVED to adjourn. Arguimbau SECONDED. Motion CARRIED 2-0-0. Minutes taken by Rosa Fratangelo