Town of Warwick Selectboard June 22, 2015 Minutes Members present: Dawn Magi, Nick Arguimbau, Lawrence Pruyne Others present: Town Coordinator David Young, Town Secretary Rosa Fratangelo, former Moderator Miryam Williamson, Ed Hawes, Bill Lyman, Police Chief David Shoemaker, Steve Ruggiero, Jon Calcari, Jared Robinson (Athol Daily News), Rachel Rapkin (Greenfield Recorder) I. Call to Order Chair Magi called the meeting to order at 6:00 pm in Town Hall. Bill Lyman announced that he was recording the meeting. Selectboard Chair Dawn Magi recognized former Moderator Miryam Williamson for her six years of excellent service and presented her with a certificate of recognition. Williamson said that it had been a pleasure to serve the Town. Young said that Patricia Lemon, who served on the Selectboard for nine years, will be recognized at Old Home Days. II. Public Comment Bill Lyman, representing the Firemen's Association, announced that there will be a groundbreaking ceremony at the site of the new Warwick Public Safety Building at 5:30 p.m. on Thursday, June 25th. Lyman said that he hoped to have a good portion of the building up by Sunday, June 28th. III. Minutes Arguimbau MOVED to approve the minutes of May 15, 2015 as printed. Magi SECONDED. Motion CARRIED 2-0-1: Arguimbau and Magi: AYE; Pruyne ABSTAINED as he was not present at that meeting and not yet elected to the Selectboard. Draft minutes for the May 26, 2015 meeting were not included in tonight's meeting packets and were therefore passed over until the next meeting. Young noted that Broadband Committee member Scott Seago was working on the minutes for the June 15, 2015 joint meeting of the Selectboard, Finance Committee and Broadband Committee. IV. Presentations and Discussions 1. Establish Special Revenue Fund 29--Young explained that he was asking the Board to establish a special revenue account because the Franklin County Technical School will be reimbursing the Town for all costs incurred for the June 23, 2015 special election. The reason for the request was to make it possible to deposit the reimbursed funds into a special account rather than the general fund, which would make the money available to use a year or more earlier. Young noted that the establishment of this fund requires Selectboard approval. Arguimbau MOVED to establish Special Revenue Fund 29. Pruyne SECONDED. Motion CARRIED 3-0-0. 2. Chapter 90 Project Request --Young explained that Highway Superintendent Larry Delaney had proposed a Chapter 90 paving and road repair project for a portion of Northfield Road. The project would include installation of perforated ADS double wall pipe. Replacement of deteriorated cross culverts, removing rocks that interfere with swales, reconstruction of swales and cold in place recycling with an HMA overlay. Young said that fuel, equipment, contracted materials and wages are covered under this project, at an estimated cost of $270,000.00. The Board must vote to authorize the Chair to sign contract #51015. Arguimbau MOVED to approve the Chapter 90 project request. Pruyne SECONDED. Motion CARRIED 3-0-0. Magi signed the document, as did Arguimbau and Pruyne. 3. Local Pipeline Scoping Session Request to FERC--Young said that he had written a letter to Federal Energy Regulatory Commission (FERC) Chairman Norman Bay requesting that a scoping session be held in Northfield rather than Boston. Pruyne MOVED to authorize Dawn Magi as Chair, on behalf of the Warwick Selectboard, to sign the letter to FERC seeking a scoping session in the Town of Northfield on the proposed pumping station. Arguimbau SECONDED. Motion CARRIED 3-0-0. 4. Annual Appointments for FY 16--The FY 16 Appointment list was reviewed by the Selectboard members. Pruyne noted that both Debra Paulson and Suzanne Renna were leaving the Cultural Council due to its two-term limit. Pruyne MOVED to accept the FY 16 Appointment list with the deletion of Debra Paulson and Suzanne Renna from the Cultural Council. Arguimbau SECONDED. Motion CARRIED 3-0-0. The list of Appointments appears at the conclusion of these minutes. 5. Execution of Five-Year Transfer Station Recycling Contract--Young said that the Franklin County Waste Management District recommended signing the contract, as it is preferable to having no contract come July 1, 2015. He noted that the contract was approved by ATM vote on May 4, 2015. Pruyne MOVED to execute the five-year Transfer Station Recycling Contract Arguimbau SECONDED. Motion CARRIED 3-0-0. Pay Rate Increases--Young said that he was looking to raise Broadband installer John Bradford's hourly pay from $25.00 to $27.50. He noted, as did Pruyne, that Bradford's skill set is invaluable. Young also requested that Kerry Cooke be given a pay increase from $10.40 per hour to $14.00. In response to an inquiry by Steve Ruggiero, Young explained that neither Bradford nor Cooke perform any of the duties for which he is paid for Broadband work. Young also said that these increases affect only the hourly wage, and do not change the budgets approved at the ATM. Arguimbau MOVED the pay increases of John Bradford to $27.50 per hour and Kerry Cooke to $14.00 per hour. Pruyne SECONDED. Motion CARRIED 3-0-0. Establish Hourly Pay Rate for Board of Health Clerk--Young explained that the Accountant had paid the Board of Health Clerk 1/26th of the annual pay line item as though it were a stipend position. Young asked that the Board set an hourly rate for the position and instruct the Accountant to treat the position as such. He said that Board of Health member Nancy Lyman has been acting as Clerk. He noted that there were no plans to hire an outside clerk, as it is better to have a Board member also function as Clerk. Young suggested a rate of $15.00 per hour. Arguimbau MOVED to establish an hourly rate of $15.00 for the Board of Health Clerk. Pruyne SECONDED. Motion CARRIED 3-0-0. 8. 50:50 Cost Sharing of Proposed Fiber Lateral at Wheeler Pond--Young said that Warwick Broadband is a repeater site at the Wheeler Pond dam on Route 78. MBI123 fiber also passes at this site, and a resident is interested in the fiber optic lateral and is willing to pay 50% of the cost, which is estimated at $10,000.00. Young wanted to pursue this, with Broadband covering 50% of the cost which would result in improved service for Barber Hill and south. He said that he first needed the Board's approval before going any further with the cost sharing plan. Young pointed out that this would provide WBS with another build out point. Pruyne said that this is an investment of WBS profits. Young pointed out that there would be no tax dollars involved, as the funds would be paid from the Broadband Enterprise Fund. Ruggiero said that all Broadband customers should have a say in something that they pay for but will benefit very few. Pruyne MOVED to authorize a 50/50 cost sharing of the proposed fiber lateral at Wheeler Pond. Magi SECONDED. Motion CARRIED 3-0-0. 9. Execute Green Communities Grant Contract--Young said that this financial contract between the State and the Town is worth $137,850.00. He said that the WindCerts project for the rest of Town Hall. Pruyne MOVED to execute Green Communities Grant Contract for $137,850.00. Arguimbau SECONDED. Motion CARRIED 3-0-0. 10. Selectboard Reports--Arguimbau said that he has been following the Marcellus shale project and that it appears they are shutting down, which may help us with regards to the pipeline. Coordinator Report--Young said that he had been working with Larry Delaney, as one half of the Highway Department's FY 16 budget relies on Chapter 90 projects. He said that some work will be done at the School. Young said that the Board had received a letter from some elementary school aged children wanting to be able to use the Recreation Committee's soccer goals and nets. He explained that the Rec. Committee has released all equipment to the School. Ruggiero suggested storing the equipment at Town Hall and those who sign out the equipment. Young said that the equipment is now under the responsibility and control of WCS, and that staff members work at the School year round. Young said that he had contracted diesel fuel at $2.75 per gallon. He also said that the Finance Committee has before them requests for Reserve Fund transfers of $2,100.00 from the Fire Department, $200.00 for the Town Clerk, and $320.00 for the Accountant. He noted that no withdrawals have been made from the Reserve Fund this fiscal year. The Finance Committee has until July 15, 2015 to act on these transfer requests. 12. New and Other Business Unanticipated at Time of Meeting Posting--Magi noted with sadness the passing of Marion Cooke on Saturday, June 20th. IV. Adjournment At 6:58 p.m., Arguimbau MOVED to adjourn. Magi SECONDED. Motion CARRIED 3-0-0. Minutes taken by Rosa Fratangelo APPOINTMENTS for FY 16 Appointment Date Term Expires BROADBAND COMMITTEE Tom Wyatt 7/1/15 6/30/16 William Foote 7/1/15 6/30/16 Scott Seago 7/1/15 6/30/16 BUILDING INSPECTORS Phil Delorey, Building Commissioner 7/1/15 6/30/16 Roland Jean, Local Building Inspector (deputy) 7/1/15 6/30/16 Bill Johnston, Wiring Inspector 7/1/15 6/30/16 Casey Bashaw, Gas & Plumbing Inspector 7/1/15 6/30/16 BUILDINGS AND ENERGY COMMITTEE Jack Cadwell 7/1/15 6/30/18 Matt Sheldon 7/1/15 6/30/18 BURIAL AGENT David Shoemaker 7/1/15 6/30/16 CARETAKER OF TOWN CLOCK George Day 7/1/15 6/30/16 CARETAKER OF TOWN FLAGS Barbara Walker 7/1/15 6/30/16 CONSERVATION COMMISSION Kasey Rolih 7/1/15 6/30/18 Gregory Brodski 7/1/15 6/30/18 Beth Arsenault 7/1/15 6/30/18 COUNCIL ON AGING Betsy Lochhead 7/1/15 6/30/16 Ann Miner 7/1/15 6/30/16 CROCKERY COMMITTEE Maria Whitney 7/1/15 6/30/16 Helen Whipple 7/1/15 6/30/16 Patricia Ernest 7/1/15 6/30/16 Tillie Hager 7/1/15 6/30/16 Arline Lincoln 7/1/15 6/30/16 CULTURAL COUNCIL Nancy Kilhart 7/1/15 6/30/18 EMERGENCY MANAGEMENT DIRECTOR James Erviti 7/1/15 6/30/16 ENUMERATOR / 911 Coordinator A. George Day 7/1/15 6/30/16 FENCE VIEWER Brad Matthews 7/1/15 6/30/16 Brian Miner 7/1/15 6/30/16 FIELD DRIVER Vacancy FRCOG TRANSPORTATION COMMITTEE REPRESENTATIVE Patricia Lemon 7/1/15 6/30/16 FRANKLIN REGIONAL PLANING BOARD REPRESENTATIVE Ted Cady - Planning Board 7/1/15 6/30/16 Nicholas Arguimbau - Selectboard 7/1/15 6/30/16 FRANKLIN REGIONAL COUNCIL REPRESENTATIVE Dawn Magi 7/1/15 6/30/16 HISTORICAL COMMISSION Ed Lemon 7/1/15 6/30/18 MEMORIAL DAY COMMITTEE Frederick Abbott 7/1/15 6/30/16 Charlie Brown 7/1/15 6/30/16 Robert Day 7/1/15 6/30/16 Arline Lincoln 7/1/15 6/30/16 Barbara Walker 7/1/15 6/30/16 MOORE'S POND BEACH ADVISORY COMMITTEE David Shepardson 7/1/15 6/30/18 OLD HOME DAYS COMMITTEE Larry Carey 7/1/15 6/30/16 Colleen Paul 7/1/15 6/30/16 Kathy Connelly 7/1/15 6/30/16 OPEN SPACE COMMITTEE A. George Day, Jr. 7/1/15 6/30/18 Keith Ross 7/1/15 6/30/18 Mary Williamson 7/1/15 6/30/18 PERSONNEL COMMITTEE Martha Morse 7/1/15 6/30/16 A. George Day 7/1/15 6/30/16 Arline Lincoln 7/1/15 6/30/16 POLICE DEPARTMENT . Special Officers James Erviti 7/1/15 6/30/16 Brian Gale 7/1/15 6/30/16 Bruce Kilhart 7/1/15 6/30/16 Brian Peters 7/1/15 6/30/16 Joseph Camden 7/1/15 6/30/16 RECREATION COMMITTEE Vacant 7/1/15 6/30/16 Denyse Dar 7/1/15 6/30/16 Rochelle Stellato 7/1/15 6/30/16 RECYCLING COORDINATOR Vacancy 7/1/15 6/30/16 REGISTRARS OF VOTERS Virginia Fellows (R) 7/1/15 6/30/18 TOWN COUNSEL Jeremia Pollard 7/1/15 6/30/16 TOWN FOREST COMMITTEE Chris Duerring 7/1/15 6/30/16 Todd Weed 7/1/15 6/30/16 Rod Whipple 7/1/15 6/30/16 Keith Ross 7/1/15 6/30/16 Mary Williamson (alternate) 7/1/15 6/30/16 TRANSFER STATION COMMISSION Todd Dexter (appointed until 7/1/15 5/16/16 May 2016 town election) VETERAN'S GRAVE AGENT Frederick Abbott 7/1/15 6/30/16 VETERAN"S DISTRICT REPRESENTATIVE Dawn Magi 7/1/15 6/30/16 VETERAN'S MONUMENT COMMITTEE Frederick Abbott 7/1/15 6/30/16 Barbara Walker 7/1/15 6/30/16 Charlie Brown 7/1/15 6/30/16 Robert Day 7/1/15 6/30/16 WIRED WEST Tom Wyatt (Delegate) 7/1/15 6/30/16 John Bradford (Alternate) 7/1/15 6/30/16 WARWICK MUNICIPAL LIGHT PLANT COMMISSIONERS 7/1/15 6/30/16 Selectboard ZBA Miryam Williamson 7/1/15 6/30/20