Town of Warwick Selectboard May 22, 2017 Minutes Members present: Dawn Magi, James Erviti, Lawrence Pruyne Others present: Town Coordinator David Young, Town Secretary Rosa Fratangelo, Finance Committee member Steve Ruggiero, Jared Robinson (Athol Daily News) I. Call to Order Chair Magi called the meeting to order at 6:00 p.m. in the Town Hall. Magi declared the first order of business to be the reorganization of the Board, which is done annually at the first meeting after the Town Election. She began by asking for nomination for Selectboard Chair. Pruyne asked the other Board members what they wanted and if they thought a change so someone else could become comfortable as Board Chair. Erviti said he thought change is good and Magi said she did not see herself on the Board past her current term. Pruyne agreed to be nominated as Chair. Erviti MOVED to nominate Lawrence Pruyne for Selectboard Chair. Magi SECONDED. Motion CARRIED 3-0-0. Pruyne MOVED to nominate Jim Erviti as Vice Chair. Magi SECONDED. Motion CARRIED 3-0-0. Pruyne MOVED to nominate Dawn Magi Clerk of the Selectboard. Erviti SECONDED. Motion CARRIED 3-0-0. Pruyne took over the meeting as Chair. II. Minutes Magi noted that there was an error in the third line up from the bottom of the first page: there needed to be a space between the words "truck" and "so". Erviti MOVED to approve the minutes of May 8, 2017 as corrected. Magi SECONDED. Motion CARRIED 3-0-0. III.Presentations and Discussions 1. Capital Planning Committee Formation--Young said that he had been contacted by resident John Gagliani who said he would be interested in serving on the Capital Planning Committee. Erviti said that the Finance Committee should be set with enough members and meet prior to the formation of a Capital Planning Committee. Young noted that Gagliani had expressly stated he was not interested in being on the Finance Committee, but rather solely capital planning. There was a consensus of the Board that Young can continue to speak with Mr. Gagliani about capital planning. Finance Committee member Steve Ruggiero favored capital planning being part of the Finance Committee responsibility. Magi noted that the Highway, Police and Fire were the main departments; Young added the school and town buildings. Ruggiero said an audit of their equipment and a capital plan for the next five years should be asked for and that it should be expected as part of the department head's job. Young said that he will continue to recruit potential members for the Finance Committee for the Moderator's consideration and appointment. 2. Highway Department Report --Young said that Highway Superintendent Larry Delaney had a prior commitment at 5 p.m. and would be unable to attend tonight's meeting. He said that the one mile of Northfield Road was scheduled for re-grind and cold-in-place pavement recycling on May 23rd and advised everyone to avoid travel on Northfield Road for that day. Young said that it appears that $500,000.00 will not be sufficient to complete the Gale Road bridge project. He explained that environmental permitting would be quite costly. He said that Delaney will come to the Board's next meeting to discuss the matter further. Young noted that work cannot commence on the Gale Road bridge until sufficient funds have been acquired so there is no hope that work will begin this construction season. 3. Broadband New Part-Time Hires --Young said that he wished to hire all three applicants who responded to an ad in the Athol Daily News. Erviti said that it is appropriate to list references and important to have these references checked before hiring. Young said that he checks by having them work for him, and that all three performed well. He said that he needed them hired to move projects along. Pruyne said that he could personally vouch for Matthew Woollven. Magi MOVED to hire Timothy Gray and Matthew Woollven at $16.00 per hour and Noah Horton at $11.00 per hour for Warwick Broadband projects. Contingent upon satisfactory reference checks. Erviti SECONDED. Motion CARRIED 3-0-0. 4. Set Date for Broadband Pole Hearing --Young requested that the pole hearing for Warwick Broadband be set for Monday, June 5, 2017 at 7 p.m. as part of the Selectboard meeting. He said that he needs to get the work going. Young noted that Town Counsel said that a hearing must be held. Magi MOVED to schedule the Broadband Pole Hearing on Monday, June 5, 2017 at 7 p.m. Erviti SECONDED. Motion CARRIED 3-0-0. 5. Re-Ratify Buy Recycled Products Policy--Young said that this policy was originally adopted by the Selectboard back in 1998. He explained that DEP grant eligibility requires this policy be in place and to re-ratify it would strengthen our stand with respect to future grant applications. Young also pointed out that this version requires a minimum of 30% post-consumer recycled content, whereas the 1998 version required only 20%. Magi MOVED to re-ratify the Recycled Products Purchasing Policy. Erviti SECONDED. Motion CARRIED 3-0-0. 6. Selectboard Reports--Magi said that she was almost run off the road by a semi-truck on Route 78 and wondered how much damage these trucks do to our roads and if their weight exceeds the maximum capacity for the small bridges. Young said that speed enforcement is the best way to control the problem. Ruggiero inquired if the speed limit can be lowered and suggested it be set at 35 mph. Erviti said that the recent State speed study determined the speed limits. Young noted that these speed limits have been filed with the courts. Pruyne asked the other Board members if they had read his Email regarding President Trump. Magi said that she felt there are enough others looking into this already and that we have enough to deal with here in Town. Erviti said that he read the Constitution and by his reading he found it unclear as to whether Trump is in violation. 7. Coordinator Report--Young said that the heat pump project application was submitted on May 12th, reviewed by DOER and approved on May 16th. He said that construction would commence as soon as May 23rd. Young noted that the completion of this project will allow us to get very close to achieving the mandatory 20% reduction in energy usage by town government within 5 years. 8. Public Comment--None. 9. New and Other Business Unanticipated at Time of Meeting Posting --None. IV.Adjournment At 6:57 p.m., Magi MOVED to adjourn. Erviti SECONDED. Motion CARRIED 3-0-0. Documents consulted at this meeting: *Draft Minutes of May 8, 2017 Selectboard meeting *Coordinator Report dated May 19, 2017 *Employment applications for Timothy Gray, Noah Horton and Matthew Woollaven *Town of Warwick Recycled Product Purchasing Policy 1998 *Town of Warwick Recycled Product Purchasing Policy May 22, 2017 *Emails between David Young and Jane Pfister dated May 12 and May 16, 2017 Re: Warwick GC ASHP project and Warwick GC Grant *Letter from David Young to Jim Barry dated May 11, 2017 Re: Warwick heat pump project *Excerpt of article about the 1900 gift of an ornamental iron watering trough from Mrs. Edward Thayer to the Town of Warwick *Petition for Pole and Wire Locations for Warwick Broadband dated May 22, 2017