Town of Warwick
Selectboard
April 29, 2013
                                                                Minutes 
Members present: Dawn Magi, Nick Arguimbau, Patricia Lemon (arrived at
6:05 pm) 
Others present: Town Coordinator David Young, Town Secretary Rosa
Fratangelo Calcari,  Jon Calcari, Jared Robinson (Athol Daily News)

I.   Call to Order 
Chair Magi called the meeting to order at 6:00 pm in Town Hall. 

Public Comment 
None.
III.  Minutes
Arguimbau MOVED to approve the minutes of April 16, 2013 as printed.
Magi  SECONDED. Motion CARRIED 2-0-0.
IV. Presentations and Discussions
1.   Buildings and Energy Committee--Young said that the Buildings and
Energy Committee is prepared to move an article on Town Meeting floor
for insulation of the equipment shed at the Highway Department. He noted
that the committee was still in the process of getting cost estimates.
This will be the last article on the ATM warrant.
2.   Preparation for the Annual Town Meeting --Young said that the
Finance Committee was meeting this evening at 6:30 pm to make a
recommendation on the last warrant article. He said that the Accountant
has been reviewing the warrant, and that the transfer from the
Assessor's overlay will be to FY 09. Chair Magi had received an Email
earlier in the day regarding the PVRS budget, which said that for the
purposes of our Annual Town Meeting, we should use a 4% increase in the
total budget.
3.   Employee and Departmental Evaluations --There was a Fire Department
Study Proposal before the Board from Ernest Horn of Municipal
Consultants of New England from Mendon, MA. The cost of a review of the
Fire Department would be $3,000.00, payable within 30 days of delivery
of the final report. Also included in the cost are ten original copies
of the final report, two meetings with the Selectboard to discuss the
findings, and one full day of compliance review within one year.
	Young pointed out that because this is under $5,000.00, there is no
need to put it out for bid. He suggested the Mary Ann Hastings Fund and
the Selectboard Expense budget line as possible funding sources. 
	Lemon noted that Mr. Horn is from Mendon, a small town with some
similarities to Warwick. She also said that he had reviewed the
Sturbridge Fire Department and served on the Worcester Fire Department.
It was noted that Horn is an independent from and has no ties to
Warwick.
	Arguimbau wanted to know who else might be available to do this type
of consulting work.
Lemon MOVED to ask Mr. Horn to perform the review as specified in the
proposal. Magi SECONDED. Motion CARRIED 2-1-0. Lemon and Magi: AYE;
Arguimbau: NAY

	Young pointed out that the Board could draw up the contract so as to
give directives to better tailor the review to Warwick.

Lemon MOVED to ask Town Coordinator David Young to review the study
proposal and make any revisions the Board deems appropriate for the
contract. Magi SECONDED. Motion CARRIED 3-0-0.

4.   New Police Policies and Procedures--Young said that Massachusetts
Police Chiefs Association develops policies and procedures. He had
previously given each Board member a mini USB drive with the updates of
policies and procedures for Police Departments. He said that this was
submitted around April 16th, and that the Board has thirty days to
review and either send comments or vote to approve. Should no action be
taken, the proposed changes receive constructive approval. Commentary
and a possible vote will be scheduled for the May 13th Selectboard
meeting. 
5.   Perambulation--Young said that Jim Toth had contacted him to be
sure that he had been appointed to act on the Board's behalf in the
upcoming perambulation of borders. An actual appointment is required.
 Lemon MOVED to appoint Jim Toth as an agent for the Selectboard for the
purposes of 2013 perambulation. Arguimbau SECONDED. Motion CARRIED
3-0-0.
6.   Selectboard Reports--There were no reports.
7.   Coordinator Report --Arguimbau asked for clarification of the PVRS
budget. Young said that according to the Email sent today to Selectboard
Chair Dawn Magi, for the FY 14 operating assessment will increase by no
more than 4% over the FY 13 assessment.
	Young said that he had received a contract today from the Whipples
that would allow the Fire Department to use their fire pond. Mr. Whipple
recently dredged the pond and wants to make it available for the Fire
Department. Magi read the contract aloud. The document grants license of
access to water in the pond, exclusive to the Warwick Fire Department
and mutual aid departments. There was a consensus of the Board that
further review of the terms and language of the contract is necessary.
	Young said that Ted Cady, as a FRCOG Council member, was seeking
advice from the Board on the topic of virtual school. Cady is the
representative on the Regional Planning Board and wanted to know if
Warwick has a position on online schools, as he wants to be in line with
the views and needs of the Town. There was a consensus of the Board that
Cady should use his best judgment

	Finally, Young said that the Scholarship Committee has asked him to
look into whether it is legally possible for them to gain control over
the Alice Anderson Fund investments. The Town has control now, but
recent losses prompted the committee to look into the possibility of
their taking it over, given that their investments have been more
profitable than those of the town. Young recommended that Town Counsel
and the Town's audit firm should review the issue.


V.  Adjournment
At 6:55 pm, Lemon MOVED to adjourn the meeting.  Magi SECONDED. Motion
CARRIED 3-0-0.
Minutes taken by Rosa Fratangelo Calcari