Town of Warwick Selectboard April 2, 2012 Minutes Members present: Nick Arguimbau, Dawn Magi, Patricia Lemon (arrived at 6:05 pm) Others present: Town Coordinator David Young, Town Secretary Rosa Fratangelo Calcari, Larry Carey, Jon Calcari I. Call to Order Chair Magi called the meeting to order at 6:00 pm in Town Hall. Public Comment Public Comment was pushed to later in the agenda pending the arrival of Larry Carey. Minutes Arguimbau MOVED to accept the minutes of March 19, 2012 as printed. Magi SECONDED. Motion CARRIED by a vote of 2-0-0. IV. Presentations and Discussions 1. Update on Proposed Conservation Restrictions (CRs) --Young said that he had asked Town Counsel to review the state contracts and CR documents, but he has yet to hear back from him. Young also noted that Mary Williamson offered to contact the Winchester snowmobile club about the bridge on the proposed public trail on the Jay land. Young has provided Ms. Williamson with the appropriate contact information. 2. Public Comment-- Pine Street resident Larry Carey told the Board that he had spoken by telephone with the Postmaster in Orange earlier today. The Postmaster told Mr. Carey that he had received letters from the Valentines of Wendell Road stating that they has received permission from a Town Board and the Highway Superintendent to move the Carey's mailbox, and would do so if the Post Office did not move it. Young pointed out that the mailbox is on the Town right of way and not the private right of way currently under dispute as a civil legal matter between the Careys and the Valentines. Lemon arrived at this point in the discussion. Magi said that she will call Postmaster Peter Mallet tomorrow and inquire about the letter. Young will check with Highway Superintendent Tim Kilhart. No member of the Selectboard was aware of this matter prior to Carey's appearance before them tonight. Young was unaware that any Town Board had granted permission to move a mailbox. Carey said that the Postmaster told him that there was no legal reason to move the mailbox, and since the mailbox had been in the same location for 65 years, he would not move it. He also stated that he sees this as a Town problem because the mailbox is on Town property. Carey also inquired about the work done on the Valentine property without a building permit. Young said that Building Inspector Phil Delorey had met on site with the Valentines and told them that a building permit was required. Young briefly left the meeting to make copies of the enforcement letter dated March 15, 2012 that Delorey sent to the Valentines regarding this matter. The letter orders them to obtain a building permit and file with the ZBA concerning set back requirements. Magi wanted to check with Police Chief Shoemaker regarding jurisdiction if mailboxes are moved. Young suggested that the attorneys for the Careys and the Valentines discuss the matter. Young also reiterated that to the best of his knowledge no one from the Town granted permission to move any mailboxes. Housing Rehab Program Incomer Administrative Fee -- Young explained that there is an outstanding issue regarding a 15% administrative fee totaling $2,144.06 be paid to the Housing Authority for the most recent HR loan. A prior Selectboard vote did not specifically include the administrative fee, but did authorize spending up to a total of $20,000.00 on the "loan" provided it did not cut into the unrestricted funds from prior to FY 93. Young sought clarification because the word "loan" was used rather than "project", and recommended that the 15% fee be approved. Lemon MOVED that the Housing Authority be authorized to deduct 15% of the project cost in the amount of $2,144.06 from FY 93 and forward funds to cover the administrative costs. Arguimbau SECONDED. Motion CARRIED by a vote of 3-0-0. Summer Chapter 90 Projects--Young said that Tim Kilhart has proposed to submit to MA DOT paving and culvert work on Flower Hill Road and sub-drainage work on Hastings Heights Road. These projects, if approved by the Selectboard, would be carried out this Summer. Young said that the total cost for both projects is $100,000.00 and will not wipe out all funds. Lemon MOVED that Tim Kilhart be authorized to use $100,000.00 of Chapter 90 funds for paving and culverts on Flower Hill Road and sub-drainage on Hastings Heights Road. Arguimbau SECONDED. Motion CARRIED by a vote of 3-0-0. Each Board member signed all the appropriate documents. 5. Kyle Whittier/"Dozer" the Dog--ACO Rosa Fratangelo Calcari told the Board that she had spoken by telephone with Kyle Whittier the day before, and that he had told her he was now living in Athol and had left Warwick. He also told her that the two dogs were with Kim Gravelle at 171 Shepardson Road. She also tried to contact Ms. Gravelle by phone twice, but received no return call so far. The ACO was directed to follow up in person with Ms. Gravelle, and, if unable to do so, send her a letter about the dog and the ongoing situation. 6. Update on WCS Energy Saving Betterment Performance Contract Proposal--Young said that he will attend the Bernardston Board of Selectmen meeting on Wednesday, April 4th , and that the Buildings and Energy Committee is working on making headway with Northfield. Young said that he does not anticipate passage at this year's round of Annual Town Meetings, but noted that there is no time limit to aquiring the approval of all PVRS towns. Young said that he has submitted a proposal for a feasibility study to burn biomass at the school. The assistant school superintendent told him that permission must first be granted by the buildings and grounds committee, and invited Young to attend their meeting next week. Young said that he declined because the proposal has already been submitted and is for just a feasibility study. 7. Update on Disaster Mitigation Planning-- Young said that he had me with Emergency management Director Jim Erviti regarding a continuity of operations plan which MEMA has asked Erviti to develop. The plan would establish a chain of command in the event that most or all of the Selectboard, and other Town officials, were unavailable for any reason due to a disaster. 8. FY 13 Draft Warrant and Budget-- Young said that the PVRS assessment is $666,368.00, which is down about $3,000.00 from the current fiscal year. He noted that the School Board refinanced the PVRS bond debt, and our share is expected to decrease by about $20,000.00. Two warrant articles were added involving PVRS capital and Central Office PVRS project. The projected tax rate is $16.92. It was noted that revenue from repaid grant money will be used to reduce the tax levy in the amount of $42,865.00. Young said that the Buildings and Energy Committee recommended that the Stretch Code be eliminated from the ATM warrant. He also said that there will be a joint meeting of Selectboard and Finance Committee on Tuesday, April 10th at 6 pm for the purpose of reviewing and making recommendations on the FY 13 budget and warrant articles. 9. Selectboard Reports--Lemon had performance review forms to be used in the employee evaluations scheduled for April 3rd , 2012. Young left the meeting to make copies for the other Board members. Police Chief Shoemaker, Fire Chief Gates, Town Coordinator Young and Highway Superintendent Kilhart will be evaluated beginning at 2 pm. 10.Coordinator Report--Young said that David Shoemaker and Alana Day have agreed to be write-in candidates for the Cemetery Commission, and that Miguel Torres is willing to continue as Burial Agent. 11. New and Other Business--Jon Calcari told the Board of damage to Town kennels from a past storm. ACO Calcari said that she had logged the damage and had also taken pictures and made a CD of those photos for then Police Chief Brian Peters, and also kept one in her files. J. Calcari just wanted it on record that the damage had occurred and that the appropriate supervisor had been notified at the time. IV. Adjournment At 7:21 pm, Arguimbau MOVED to adjourn the meeting. Magi SECONDED. Motion CARRIED by a vote of 3-0-0. Minutes taken by Rosa Fratangelo Calcari