Town of Warwick
Selectboard
March 21, 2011
Minutes 
Members present: Patricia Lemon, Dawn Magi 
Members Absent: Nick Arguimbau
Others present: Town Coordinator David Young, Town Secretary Rosa
Fratangelo Calcari, Planning Board Chair Ted Cady, Fire Chief Gunnar
Lambert, Police Officer Bruce Kilhart, Nancy Kilhart, Yona Smith, Pam
Kimball Smith, Mike Mankowsky, Jon Calcari, Jared Robinson (Athol Daily
News)

I.   Call to Order 
Vice Chair Lemon called the meeting to order at 6:04 pm in Town Hall. 

Public Comment  
 	None.

III. Minutes
Magi MOVED to approve the minutes of February 22, 2011 as printed. Lemon
SECONDED. Motion carried by a vote of 2-0-0.     
	Action on the minutes of March 7, 2011, was postponed until the next
	meeting, as Magi was absent from that meeting and Arguimbau was
	absent from this meeting.
IV. Presentations and Discussions
1.   Set Dates to Open and Close ATM Warrant for Articles by Petition --
Young recommended that the Board choose today as the opening date and
two weeks from today as the closing date for submission of petition
articles for the Annual Town Meeting.
Lemon MOVED to open the Annual Town Meeting warrant period today and
close it two weeks from today for articles submitted by petition. Magi
SECONDED. Motion carried by a vote of 2-0-0.
2.  Yona Smith's Report on Visit to Statehouse -- Yona Smith told the
Board that she had recently been chosen by her teachers to participate
in Project 351, where one student from each of the cities and towns in
Massachusetts went to Boston to meet with Governor Deval Patrick,
participate in discussions and perform community service. Smith noted
that the students were chosen "for doing good things" in their
communities. She said that she helped to clean toys, checked the
condition of donated books and helped to categorize them for appropriate
age and gender of eventual recipients, and helped to fill over 1,000
backpacks with school supplies. The toys, books, and backpacks were
intended for distribution to children in need throughout the state. Much
was accomplished during this one day event.
3.  Adoption of Scenic Roads Cutting Policy --  The Conservation
Committee voted to support the Scenic Road Cutting Policy at their
meeting on March 8th , and the Planning Board had voted unanimously to
adopt the policy at their March 10 meeting to use for guidance for
scenic road hearings. Young recommended that the Board adopt the policy
as well, to provide guidance to the Highway Department and Tree Warden.
Lemon MOVED to adopt the "Scenic Roads Cutting Policy" as presented.
Magi SECONDED.		
	Magi said that she had reviewed the policy and had made grammatical
	changes. She also posed questions to Planning Board Chair Ted Cady
	concerning various points on which she sought clarification. Changes
	in wording were made by a consensus of the Board, and Magi noted all
	additional sentences and other changes on her copy of the policy.
Motion carried by a vote of 2-0-0.
4.	Firemen's Association Report -- Fire Chief Gunnar Lambert spoke
about the plans for demolition of the old school. He said that things
are moving along slowly. He said that the copper is out and that the oil
tanks will be coming out of the basement very soon. Young said that he
will be contacting the Tech School to help resolve the problems with the
electrical hook-up, which Lambert had said was holding up progress on
the project. Lambert said that hopefully the school would be able to
come down in a month's time.
	Lemon asked Lambert if he had any problems with dirt roads in town.
	Gale Road and Rum Brook Road were identified as potentially
	troublesome roads for major trucks, but Lambert noted that he had
	been in contact with Highway Superintendent Tim Kilhart, who has
	been doing some work to improve the condition of those roads.
5.	Adoption of National Flood Insurance Resolution -- Young explained
that the Board needs to approve the resolution so that Warwick residents
will be able to participate in the national flood insurance program. His
Coordinator report noted that once the resolution has been approved by
the Attorney General's office, MEMA and FEMA, our by-law constitutes
compliance with part 60.
Lemon MOVED to adopt the National Flood Insurance Resolution. Magi
SECONDED. Motion carried by a vote of 2-0-0.
6.   Changing Town Election Hours -- Young explained that Town Clerk
Jeannette Fellows has requested that the Selectboard consider shortening
the polling hours for the annual Town election. State law requires the
polls to be open a minimum of four hours, from noon until 4 pm. While
the current practice in Warwick is for the polls to be open from 12 pm -
8 pm, historically the last hour is lightly attended. Closing the polls
at 7 pm should prove to be more cost effective. Young noted that if the
polling hours are changed, it will be well publicized.
Lemon MOVED that the Town election hours be set from 12 noon to 7 pm.
Magi SECONDED. Motion carried by a vote of 2-0-0.
7.	FY 12 Review of Selectboard Controlled Budgets -- Young pointed
out some changes for the FY 12 budgets over which the Selectboard has
control. He pointed out that he had added a line under the Town
Secretary salary line item. Young wanted to have a new line item for
paid interns for projects such as digitizing town historic records. The
line items for Secretary and Interns combined will equal the amount
formerly budgeted for the Secretary. The funding left for the Secretary
will be sufficient to meet historic expenditures, while broadening the
tasks that will be completed for the same amount of money.  Young said
that an increase in the Town Accountant's salary is reflective of more
hours, not an increase in hourly pay. More hours will allow for reports
to be completed earlier in the fiscal year. Young said that there is
also a slight increase in the Copier and Ambulance line items as well.
Bruce Kilhart noted that Orange cannot bill the Town for ambulance
service, and that the amount is a requested donation. Fire Chief Lambert
mentioned Northfield as a possible alternative. Mike Mankowski said that
Northfield is not manned 24/7, while Athol is. Young said that
contributory insurance and school maintenance also have increased, and
that there will be an article for a new Police cruiser. He said that the
PVRSD budget will be out by the end of this week, and that the Finance
Committee will meet to review the proposed FY 12 budget next week, once
the PVRSD budget is set.
8.	FY 12 Broadband Enterprise Fund Budget -- Young said that the
budget of $102,700.00 is based on 100 customer and 40 new customers next
year. He noted there are currently more than 100 customers, and that the
borrowing will be paid off by the beginning of FY 12. Young pointed out
that enterprise fund budgets need to be accepted by the Selectboard
prior to being voted by Town meeting.
Lemon MOVED to accept the Broadband Enterprise Fund budget and place it
on the ATM warrant. Magi SECONDED. Motion carried by a vote of 2-0-0.
9.  	Copier Lease -- Young explained that the new Ricoh copier has
twice the glass size of the current copier, which will make copying
large documents such as maps much easier. Young had negotiated a new
three-year lease with an option to purchase at fair market value upon
lease end on statewide bid procurement. This copier functions as a
scanner, fax, and network printer, and better meets the Town's needs
than the current model. The lease cost increase is just $10.00 more per
month.
Lemon MOVED to approve the three year fair market value lease of a new
Ricoh copier procured under the state bid with monthly payments of
$97.00. Magi SECONDED. Motion carried by a vote of 2-0-0.
10. Inspector of Animals Appointment -- The Inspector of Animals
appointment is done at the state level following the nomination of a
candidate by the Selectboard. The position entails issuing quarantines
to animals that have bitten or have presented with wounds of unknown
origin, and the annual livestock and barn reports conducted every
autumn.
Magi MOVED to nominate Rosa Fratangelo Calcari as Inspector of Animals.
Lemon SECONDED. Motion carried by a vote of 2-0-0.
11. Bottle Bill -- Young said that MASSPIRG sent a letter asking the
Selectboard to adopt a resolution widening the scope of the Bottle Bill
to include water, tea, and other beverage containers that currently do
not carry the refundable $0.05 deposit.
Lemon MOVED to sign the resolution in support of updating the
Massachusetts Bottle Bill. Magi SECONDED. Motion carried by a vote of
2-0-0. 
12.	Selectboard Reports -- Magi said that the ad hoc Wood Cutting
Policy Committee has made its recommendations, which will be discussed
at the next Selectboard meeting.
	Lemon said that at a recent FRTA meeting it was decided that there
	will be a $1,500.00 to each town for service. Warwick, however, does
	not receive service.
13.	Coordinator Report -- The Board had no questions on Young's
written report, which was included in each member's meeting packet.
14.	New and Other Business -- Cady apologized to Magi for her not
being included on the list of people receiving pertinent Emails. He said
that Rick Abbott's name and Email address were never replaced with
Magi's after she succeeded Abbott as a Selectman last May. Officer Bruce
Kilhart asked for clarification of last meeting's vote which allows him
to replace son Tim Kilhart as a snow plow operator if necessary during
Tim's recovery from surgery. R. Calcari mentioned the annual rabies
Clinic set for Saturday, April 2, from 12 noon to 2 pm at the Fire
Station. She pointed out that this is about the only clinic around that
still offers rabies vaccinations for just $10.00. Lemon reminded
everyone of the movie "Man with a Plan", which will show at 7 pm on
Saturday, March 26 in Town Hall. Producer/Director John O'Brian will be
present at the screening.
V. 	Adjournment
At 7:07 pm, Magi MOVED to adjourn the meeting. Lemon SECONDED. Motion
carried by a vote of 2-0-0.
Minutes taken by Rosa Fratangelo Calcari