Town of Warwick Selectboard February 13, 2017 Minutes Members present: Dawn Magi, James Erviti Member Absent: Lawrence Pruyne Others present: Town Coordinator David Young, Town Secretary and Town Clerk Rosa Fratangelo, Police Chief David Shoemaker, Recreation Committee members Leanne Limoges and Rita McConville, Shauna Lynn Mallet Smith, Jon Calcari, Jared Robinson (Athol Daily News) I. Call to Order Chair Magi called the meeting to order at 6:00 pm in the Town Hall. II. Minutes Erviti noted the need for a correction in III.12, motion carried should be 2-0-1. Also, in the motion in III.10 "dawn" needs to be capitalized. Erviti MOVED to approve the minutes of January 30, 2017 as corrected. Magi SECONDED. Motion CARRIED 2-0-0. III.Presentations and Discussions 1. Warwick Police Department Body Camera Policy and Procedure--Police Chief David Shoemaker said that he had applied for and been awarded a grant for body cameras and a dashboard camera for the second cruiser. He noted that the policy before them had been vetted by the Massachusetts Chiefs of Police Association and asked that the Selectboard approve this policy so that the cameras may be deployed. Erviti had questions about the deactivation of the cameras as outlined on page 6, paragraph G3. The Chief explained that either a) and/or b) must apply and that the officer must state that the recording will be stopped prior to deactivating the camera. He said that the device records 1 GB per hour, and showed a body camera to the Board members and other in attendance. Erviti MOVED to accept the Body-Worn Camera Policy and Procedure as written. Magi SECONDED. Motion CARRIED 2-0-0. 2. Recreation Committee--Young said that he had attended a recent Recreation Committee meeting and thought that some of the planned events might fall under the Celebrations Committee purview. Rita McConville noted that there are fewer children in town now so the focus has become broader and directed more towards adult activities with the intention to include more groups of people. Leanne Limoges read the Webster's dictionary definition of recreation, which included the phrase "activity of leisure". McConville said that since Old Home Days is our main Town event, the Rec. Committee definitely wanted to plan activities for that event. Limoges noted that the sock hop held last year to kick off Old Home Days was well attended and popular and therefore will become a yearly Old Home Days event. McConville pointed out that different people require and/or appreciate different activities. She said that the Rec. Committee would like to hold an event on Father's Day weekend with games, ice cream, a meal, and hopefully outreach by the Fire and Police Departments. Erviti inquired if the Rec. Committee has a mission statement and suggested if not one should be written. Limoges replied that she was not aware of a formal mission statement at present, but it will be discussed and drafted at their next meeting. Smith was sworn in by the Town Clerk. Limoges announced that there will be a Recreation Committee event on Saturday, February 18 12 p.m. - 3 p.m.: Recreation Day at the Richmond Reservoir Hot dogs and hot cocoa will be served. 3. Records Access Officer--Young and Erviti concurred that David Young as Town Coordinator should be the Records Access Officer (RAO). Magi said she favored this because the Town Coordinator is in the Town Hall five days a week. Young suggested naming the Town Clerk as the Assistant RAO with the ultimate goal of having the person in that position taking over the job. He suggested revisiting the matter in one year to evaluate the situation. Erviti had some questions about the new Public Records Law. Young said that he intends to act in the spirit of the law and handle requests for existing documents and the best way to accommodate each request. 4. Update on Town Forest Management and Planned Harvest--Young said that he had nothing new to report on the planned harvest of the Wendell Road Town Forest. He said that field work is underway but doubted that the harvest will occur this year. 5. Appointment to PVRSD HEART Study Committee --Young said that a third person from Warwick needed to be appointed to the PVRSD HEART Study Committee, and that Alan Genovese had expressed interest in assisting with the reworking of the District agreement. Young pointed out that Genovese has served as a School Superintendent in two districts and therefore has experience in rewriting district agreements. Dawn Magi and Sue O'Reilly McRae were appointed to the HEART study committee at the January 30, 2017 Selectboard meeting. The appointment of Alan Genovese rounds out the Warwick contingent to the committee. 6. Barn Owl --Young said that after a hearing held in Boston regarding the application by the Barn Owl for a beer and wine license, the applicant was advised to change the beer/wine manager. He recommended that the Board vote to approve the change of beer/wine manager from Jim Kilroy to Andrea Kilroy. 7. Marijuana Implementation --Young suggested that this item be tabled until Pruyne can be present, as it was he who first expressed a desire to pursue this matter. 8. Snow and Ice Deficit Spending --Young handed out copies of Highway Superintendent Larry Delaney's documentation of 35 sanding and salting events for FY 17. He noted that so far $88000.00 has been expended $102,000.00 was appropriated for FY 17 and the Board must vote to authorize deficit spending. 9. Highway Employee Vacation Restoration -- Erviti said that it came up at the last meeting that Highway employee Brian Hubbard had a shortfall of three vacation days and that those days needed to be restored. 10. WBS Programmer Pay Raise --Young explained that senior installers for Warwick Broadband are paid between $25.00 and $27.50 per hour and asked that Jason Cook's pay rate be raised to $20.00 per hour to bring him closer to the pay of senior installers. He pointed out that Cook has more than proven his worth to WBS and is a valuable asset to the staff. 11. Census LUCA Participation -- Young explained that in preparation for 2020 Census the LUCA program has asked for the Town's participation and designate a contact person. He said that since they already have Selectboard Chair Magi's contact information he recommended confirming our participation and naming Magi as the contact person. There was a consensus of the Board for Young to do so. 12. Revised Personnel Policy -- Action on this item was tabled until the February 27th meeting. Erviti asked for another meeting prior to that for the Board to discuss certain proposed revisions to the current policy. 13. Selectboard Reports--There were no reports this meeting. 14. Coordinator Report --Young said that two School budget meetings were postponed due to winter weather and asked that the Selectboard vote to give the School Committee a month to complete the budget process. Young said that we are close to being able to sign the contract/grant agreement with MBI. 15. Public Comment--Magi noted with sadness the recent passing of Warwick resident Gail Spooner and of former resident Joyce Toth, the wife of former Selectman Jim Toth. 16.New and Other Business Unanticipated at Time of Meeting Posting --None. IV.Adjournment At 6:55 p.m., Erviti MOVED to adjourn. Magi SECONDED. Motion CARRIED 2-0-0. Documents consulted at this meeting: *Draft Minutes of Selectboard meeting of January 30, 2017 *Coordinator Report dated February 10, 2017 *Warwick Police Department Body-Worn Cameras Policy & Procedure No. 4.33 issue date 1/1/2017 *MMA letter to Governor and legislative leaders dated November 30, 2016 Re: Recreational marijuana law *FY 2017 Snow and Ice Costs Summary through Warrant # 15 *Sanding & Salting Operations FY 17 *Letter from US Department of Commerce to Dawn Magi dated January 20, 2017 Re: 2020 Census Local Update of Census Addresses Operations (LUCA) *Letter from Upper Pioneer Valley Veterans' Services District to Town of Warwick Selectboard dated January 18, 2017 Re: event on April 22, 2017 covering diseases and issues resulting from Agent Orange exposure.