Coordinator Report September 11, 2013

Representative Andrews has office hours in Warwick at 5 p.m. and I put
her on the agenda right after approval of meeting minutes so the board
may discuss any matters it wishes with her.

The meeting packet includes a letter requesting am meeting about the WCS
well pump replacement reimbursement.  The letter suggests possible legal
action against the town.  It is from the chair of the PVRSD building and
grounds subcommittee and was sent on the Superintendent’s email account.
I advised Town Counsel and as he is counsel for both parties he will
require each of us to get independent counsel.  I suggest we schedule a
meeting with them and may wish to involve our BEC who agree with the
board that a well pump replacement is not a “system” and is maintenance
cost.  If the District decides to sue us we should consider counter
claims such as that they fail to properly maintain the facility and
create capital expenses for us as owners. To provide context the
District Agreement and WCS lease are included in the board meeting
package.

The Town needs a new field driver as the former one has moved to NH.  I
suggest we develop an income stream so the individual appointed may be
compensated along the lines of our ACO.  To that end I requested that
Rosa develop a draft fee schedule and provide us with the names of
residents who have large animals.  She has done this and the proposed
fee schedule is attached. I suggest that if the board is inclined in
this direction we schedule and hold a hearing before instituting the
fees. I suggest we either write or hold a meeting of the identified
stakeholders to see if we can recruit a field driver from their midst.

Patricia would like the board to send a letter of support on behalf of
the board in support of the next Broadband Bond Bill which will
presumably be part of the funding to accomplish last mile fiber to the
home Internet. Patricia will provide the letter for signatures at the
meeting.

The law enforcement mutual aid agreement for Franklin County is on the
agenda for your consideration and adoption. It is requested by Chief
Shoemaker.

I edited templates, based on material I found on the State of Washington
website, for municipal capital planning.  Included is capital plan
inventory document into which I have begun to enter our data.  It is
attached.

Based on Dawn’s point in my evaluation that I haven’t provided the board
a list of critical tasks I perform daily, weekly, monthly and annually,
I have begun to inventory what I do on a daily basis. In six workdays I
have documented more than 120 tasks. My intent is to use the data to
develop a general picture. 

Yesterday I completed an annual task of filing A2 reports on the DLS
Gateway website for our two enterprise funds. This is part of the tax
rate setting process and happens once a year. I will keep logging and
develop a complete list.

Please note the planned Oct 2 date for a joint tree hearing with
Planning Board and Tree Warden. This is a Wednesday at 6 p.m. and I’ve
asked the town secretary to take minutes.  The cutting plan proposed by
Highway is included in the meeting package. The cutting is for Kirk Rd,
Chestnut Hill Rd, West Wilson Rd, and Gale Rd from Athol Rd to the
bridge.