Coordinator report August 9, 2010


Our minutes of June 28, 2010 reflect that the Historical Society
approved spending their cash on hand for labor to effect climate control
at the cottage. Mr. Carey contacted us to say this didn't happen and
would like us to clarify the matter by changing the minutes.

A recently disciplined town employee has requested a grievance hearing
before the Selectboard to appeal action of management. Town counsel is
available on Tuesday August 10 at 10 am. He and I recommend the board
vote to grant the hearing. I have posted it as a public meeting. At the
request of the employee it may be held in executive session.

Our recent workers compensation audit of FY2010 was completed. It
resulted in a return premium of $481. That is insurance speak for a
refund. It lowers the basis for the next year's premium as well.

The repair of the box culvert project with Chapter 90 money needs to go
to the state for project approval at this time so we can make repairs
during this construction season. If the board doesn't like the bids or
wants to back out later that could be done. However to move this forward
we need to ok the project request to submit. Nick got a first-hand look
at the condition last week and can personally report on the matter. I'll
have the paperwork at the meeting for the board to sign.

Each year we close the Athol Rd in front of the Town Hall for Old Home
Days. This requires a vote of the board.

I met with Carol Foote regarding the town hall cooling station concept.
We decided in favor of adding a window air conditioner to the dining
hall. The counsel on Aging will pay for the unit. I will procure it for
them. Estimated cost of an approximately 25,000 Btu unit is $500 to
$600. The dining hall area is about 1400 square feet. The unit will be
paid for by the COA. It will require a 220 volt circuit be added which
the town hall account will pay for. We are going to move the collection
of file cabinets to the basement and concentrate the cooling center in
that corner. The matter of portable air conditioners is being referred
to the next COA meeting. The building and energy committee "recommend
that it is not an appropriate central government function to supply a
cooling station for the Town of Warwick residents". The vote to
recommend against establishing a cooling station by the Building and
Energy Committee was 4 in favor, 1 no, 1 abstention. I am contacting the
Tech School to provide the electrical drop.

I am proposing another town employee exemption so that we can contract
with a member of the Building and Energy to build the new ADA compliant
notice board.

DCR is conducting a survey of each Town's opinion regarding state forest
practices. You can designate someone to fill it out.  I have an admitted
bias toward management. We could anoint a flaming tree hugger. We could
ignore it. Or we could do it by committee at a meeting. It is an on-line
survey.

Patricia has made a request to put Green Communities on the agenda.  I
understand the agenda item to be about setting a meeting date for an
informational session. Setting a meeting date is one of the only things
we can do by serial email. On this subject, recall that one of the
reasons this didn't get Selectboard approval previously is that the vote
to join required that the Selectboard guarantee a future action and
outcome of Town Meeting. Another was the requirement that we allow a
type of green energy development to occur "by right". Another problem is
the significant added cost to new construction to get plans approved.

Tim and I met with Complete Disposal on site at the TX station this
morning.  We figured out how to enlarge the existing pad where the
recycles now sit to accommodate the new compactor. The chute will be
located very near the trash chute and existing electrical power.  Tim's
cost estimate is $750 and sounds great to me. We'll make it happen in
mid September once the dump is closed on Wednesdays. The existing pad is
about 30' x 30'. We'll add 2' to the width of the pad and 6' to the
length. I appreciate the Highway Department's willingness to act as our
construction contractor on this job. It is saving a lot of money.  In
the mean time I'll work on getting the electrical lined up.  We also
looked at a future project of cuffing off the island that blocks sight
lines to the bulky waste. That is for another day and will start with a
call to "dig safe".

On the IKO roof claim we are waiting for a meeting date with the
contractor and manufacturer. The roof encompasses 270 squares of
material. The best we can hope for is replacement of materials.

The piping of the cafeteria half of the WCS sprinkler renovation is done
and tested. This means we can begin to replace ceiling tiles and repair
sheetrock.

The pointing, flashing, capping and sealing of the rear chimney is
complete. It is a nice looking job and is now ready for the new roof.

Bids are due on the Town Hall roof on August 23. We are bidding labor
only. We will provide materials. We are going with CertainTeed Landmark
Premium in a very light grey color. Product comes four bundles to the
square and about 40 squares is my estimate. Because of the problems with
IKO I am not seriously considering that make.

The new roof will start on the south face so the solar photovoltaic
system contracted can begin. We have applied for some additional funding
from MA to augment the project.

The custodian at the school while in our employ is doing a considerable
amount of exterior painting. He can assist us with interior
reconstruction as well. This relationship is working nicely for
everyone.