Coordinator report

August 16, 2012

I regret my error not getting the agenda posted for the last meeting.
The board could vote to have the web site be the official notice place
but I'd recommend we think hard about that because some boards are not
quite up to speed on Internet use.

I have invited Reva to attend the meeting to give the board an update on
the progress that Wired West is making on fiber to the home.

Tim ordered yellow caution signs for the Hubbard Farm area that Nick
express concern about. We can't erect regulatory signs, change the speed
limit, etc. but can and are putting up yellow signs with a farm tractor.
Almost everything in road signage is now expressed in symbols.

I put the matter of energy incentives on the agenda so you may discuss
it per open meeting law.

I don't have any more to report on the solar farm contract. More next
meeting.

The position of Treasurer has previously been declared that of special
municipal employee. We need to grant Beth Gilgun the 268 Section 20d
exemptions so she may hold the job along with the others she holds.

The building and energy committee would like to engage a consultant to
help us frame our argument in favor of our energy performance
contracting at WCS. They will pitch this. The funds can come from the
improvement account or the consulting special article previously voted
at an ATM.

We were asked to allow a radiation measuring device to be place in the
town park. I told the state agency ok, put it in a maple tree.

Chief Shoemaker will attend the meeting to provide an update to the
board.

I propose the Selectboard authorize a contract Greenfield Community
Development to manage our program income including reporting and run our
housing rehab loans program for 10%.  HRA was 15% on the front and 15%
on the back and now proposes 24% on the front end and 6% on the back
end.  I told Greenfield we want to pull any unrestricted funds out for
other municipal purposes.  They will write our next grant under the
proposed agreement. We have the option of hiring our own independent
capacity, going with HRA, or going with Greenfield. I asked Greenfield
to develop a contract for your consideration.

We got the draft contract for use of Mt Grace tower.   It is a new
contract rather than a renewal. Our annual road compensation goes from
$2,000 to $3500 and we will pay DCR 2% or $1 per month (whichever is
greater) per out-of-town connection. The later fee is on our revenue
from Access Plus, WiValley and Mt Grace Broadband. We currently average
$600 per month of out of town revenue and will pay MA about $30 a month.
 When we started we agreed to $2k without any customers. We have 79
customers on the Mt Grace tower today.   I made some minor changes to
the contract and it is being circulated at DCR. The term is five years
which is legal as this is not subject to 30b procurement as an
intergovernmental contract.  I am working on renewals for our reseller
agreement with Mt Grace, WiValley, and Access Plus as part of the new
contract with DCR.

Electrician Brian Peters is working with Eagle Elevator to make the
repairs noted in the recent inspection. The bill for Eagle was in the
$800 range.  Add in $165 every two months for inspections and the total
is far less than the old contract for $3800.

The dry portion of the WCS sprinkler system was never energized. I have
S&S Fire-service coming to begin work on Friday to bring us into
compliance before school starts.