Coordinator Report

July 8, 2010

The WCS reduced the hours of the custodian by half over the summer. I
hired him at his $13 per hour rate to do work for us funded by our WCS
improvement account. He is painting trim and repairing roofing. In order
to extend this hire for an additional seven or eight weeks I need the
Selectboard to approve temporary hiring of a longer duration by
empowering the coordinator to do so. A copy of his temporary appointment
letter is included in the board member package and you will find his
first timesheet showing items accomplished in the FY11 #1 payroll
warrant.

Rod Whipple in his capacity of chair of the Forest Committee contacted
us to get board approval for placement of a data collecting insect trap
in our Town Forest. I can not see any downside. A motion to approve is
recommended.

I have been contacted by residents wanting to make use of the Internet
connection at the town hall and office space for personal business. We
charge for copies, faxes, printing already. Would the Selectboard be
interested in developing a policy regarding such use?

We have until July 15 to make inter and intra departmental transfers.
The former require a vote of both the Finance committee and the
Selectboard.  There is a request from the Highway Department to move
$500 from wages to expenses to cover cost of a suction hose purchased
for a fire truck. I am also seeking formal permission to pay some snow
removal, landscaping, and signage from the Town Hall account when
needed. And I'd like some direction about archival supplies costs and
the source of funding as that wasn't anticipated in the inter-office
budget.

A firefighter is working as a contractor and we should declare
firefighters special municipal employees and give Mr. Lyman a MGL C268A
Section 20(d) exemption to keep things clean.

Patricia has requested a discussion regarding establishing cooling
stations for residents affected by the high temperatures. I note that
the Library and WCS are not air conditioned and Town Hall is only
minimally. We could run the window unit in the board's room and make
that space available.

Our disciplined highway employee has submitted a grievance to the
Personnel Committee. They met and determined that a hearing is not
warranted.  He may file the grievance with the Selectboard and I will
notify members and Town Counsel should that occur.

The Severance case goes before housing court on July 16.

I sent letters or e-mail notice of appointment to those appointed in
June to boards, committees and commissions. I assisted the Fire Dept.,
Police, BoH, Personnel committee, and building and energy committee with
procurements, bill paying, and data collection assistance as needed.

Next step on the Town Hall is repair of the rear chimney. Bill Lyman was
low quote at $2,000 for flashing, re-pointing and weather sealing.

The roof on the WCS is failing. It appears to be a 30 year IKO. We have
documented it with photos and I am contacting the architect and the
manufacturer to start a claim.

Included in your package is a technical note on whether to pave or
maintain gravel roads. It appears that with more than 200 vehicles per
day gravel is more costly. Tim reported a broken window at the highway
barn to the police this week.

We took delivery of a new porta potty which we have purchased at a cost
of approximately 1/2 the cost of one year rental. I developed an analysis
of compacting paper and while it is not a huge money saver we'd ship 34
instead of 150 containers in ten years and save $4,000 to $8,500 in that
time period. Since I forgot to put the lease purchase on the agenda it
would be advisable to discuss it at Monday's meeting and not decide
until we have it on the agenda for the next meeting.

We have a request for a pole hearing on Northfield Rd. I'll schedule
that for July 26th.

I hope to have the improved backhaul link operational next week serving
the cell tower.

The board has four warrants to review and sign. These are two payroll
and two expense for each of FY10 and FY11.

I will sign notices from the Town to the Conservation Committee related
to the Beach. One is for the previously approved removal of the
buildings at Moore's Pond beach and the other to allow cutting of
invasive species, removal of dead and dying trees and brush and hauling
sand from the water to the beach, and erection of an informational kiosk
/ sign