Coordinator Report November 7, 2013

A number of residents with many years of service to Town were not able
to attend the recognition dinner. I have invited those who got special
mention at the event and many are able to attend. Those who are not able
to attend due to having other plans will be invited back to the next
Selectboard meeting.

We have a highway department superintendent vacancy. Tim has taken the
job of DPW chief in Hubbardston and his last day on the job is Friday
November 8. His accrued vacation compensation owed means we are paying
him through the end of November. I appointed Larry Delaney to fill the
position between 2 pm Friday and the following Tuesday's Selectboard
meeting in case it snows or we get some other weather event. Larry will
attend the meeting.

I posted a position open notice, the full text of which is included in
the board meeting package. In it the Town reserves its right make
decisions as deemed by the Selectboard to be in the best interest of the
Town. It is a contingent notice and we won't be filling all the
positions listed which include: Acting Highway Superintendent; Winter
seasonal part- time snowplow driver / laborer; Working foreman;
Part-time supervisor; Highway superintendent; Truck Driver Laborer.

Following are three options:

Scenario One: Temporary appointment from within the department of Larry
Delaney as acting superintendent for the winter ice and snow season. I
have met with Larry and believe he is capable. Tim recommends Larry be
made interim superintendent and his letter of recommendation is
attached. That still leaves us with a need for a driver for our fourth
plow truck. Resident Brian Miner is willing to commit to the FY14 winter
season as a part-time driver. His hiring has the advantage that he is
contracted as our third and back-up private snow plow operator. This is
advantageous insomuch as his back-up private plow truck would be
available in case of a town equipment break-down. Rather than operating
a four-man crew we would temporarily have a three man crew with a fourth
on-call which would result in budget savings.

Scenario Two: Temporary appointment from within the department of Larry
as a working foreman; and appointment of a qualified part-time
superintendent to manage operations and not labor or drive equipment;
and appointment of a seasonal driver laborer as above. Resident James
Toth visited me and indicated that if needed he would be temporarily
available as part-time superintendent for no longer than a year. Jim is
a civil engineer and former county highway engineer. He is not available
for some of November. The board could go for this or keep it in reserve
if option One doesn't work out for any reason.

Eventually we get to Scenario Three to make a permanent hire. It is a
question of timing. The board could name a committee to look at
continuing as before, looking at the the
working foreman / part-time
superintendent and once decided, name a screening committee to recommend
two candidates to the Selectboard to choose among for appointment. Other
tasks are to publicize the Superintendent vacancy, update the job
description. Finally, due to financial commitments to our former
employee, funds are not available until December for a fourth hire so
some interim measure is advisable as it could snow any time.

The Selectboard has been asked to consent to assign Town's executed net
metering credit purchase agreement which is in place with Pequoig Energy
to Soltas Energy Corporation who are the project investor. Town counsel
reviewed the documents and we are cleared to sign the assignment which
we need to do if we want to obtain power from the solar project as we
have contracted.

Warwick is asked to support several Community Innovation Challenge
Grants. 

Specifically authorization by the board is sought to sign support forms
for a regional collection and recycling of agricultural plastics
including wood pellet bags project and for the FRCOGs "Franklin County
Fire Service CIC Grant Proposal". There is also one for the previously
supported assessing software project which I am investigating the
language to be certain the town isn't on the hook for any cost overages.

Warwick again received a $500 Mass DEP small scale initiative grant for
which we need authorization to execute.

A couple of years ago Town Meeting approved an electricity aggregation
project. Based on a requirement of the AG's office that each town have
an individual agreement I am seeking board approval for the chairman to
sign the Revised Agreement and draft Petition for Electricity
Aggregation with Hampshire COG.

Pursuant to discussions held at the previous meeting please appoint
residents Brian Miner and Brad Matthews to the position of Fence Viewer
for a term until June 30, 2014.

Warwick Police Chief Shoemaker will attend to make a report and to
request appointment of Michael Cloukey to Police Officer. Michael is a
trained corrections officer and new resident to town.

Jaylin Dibble has resigned from the ZBA. We need to publicize the
vacancy so that we can make an appointment in the near future.

Mr. Horn is scheduled to meet with the Selectboard and Fire Department

The Highway equipment garage insulation project got no bidders. I am
investigating using our highway labor force to accomplish the project as
a background winter task which could extend their budget and accomplish
the project before spring.