Coordinator Report October 28, 2010 Cultural Counsel requests that the Selectboard appoint Casey Rolih to membership for a term ending 6/30/2013. These appointments are for a term of three years. I sent appointment letter to Kerry Stone. Reva is on the agenda to discuss the proposed Wired West enabling article for Town Meeting. This authorization involves two successive votes by TM or STM to establish a municipal light company. Municipal light companies have statutory power to operate telecom enterprises. Proposed policies to implement customer premises Internet equipment assistance activity have been developed, recommended by the broadband committee and the final draft is ready and available for approval by the Selectboard. We plan to implement the first application period in the month of December. I attended a community representative conference call with Mass Broadband Institute regarding the middle mile fiber project. The project is at the point of assessing historical and environmental impacts. This is standard for federal and state funding. Since 99% of the build-out is on existing poles there won't be much trouble on this count. MBI can't start construction before clearing these hurdles. Our Historical Commission will be able to submit comments if they want. Right now work is being done to validate the planned fiber routes and connection to the Anchor Institution which I've identified as: WCS, Town Hall, Library, Police Dept, Mt Grace and the Orange Rd Cell tower. They are looking for information about where DSL, Cable, wireless 3G is available in each town. This is easily answered in our case. Soon we will be receiving maps to verify. Middle mile is the connection from an Internet off ramp (Albany, Springfield, Boston) to someplace in Warwick. From there Wired West would build out the "last mile". Currently our middle miles is the radio shots from Mt Grace to Springfield. Our "last mile" is our town owned wireless distribution system. Sometime last year we applied for a $500 grant from DEP (Environmental Protection). There was a list of items to choose from similar to the flag and monument lighting grant we received in the past. I submitted our application for recycled copy paper and blue recycling bins. This was awarded this week and needs chairman's signature. The Solid Waste District is shepherding the contracting on behalf of the Franklin Co. waste district member towns to DEP. We held the public hearing regarding the previously approved design change in the CDBG housing rehab activity. This amendment requires the chairman's signature for submission to the Department of Housing and Community Development as Warwick is the lead town in the four town award. The amendment changes the terms of the loan where half of the loan becomes a grant which self-amortizes over 15 years. Jan Conover did registry of deeds research on the town's CDBG loan portfolio. Nick wanted to see results of this research to gauge potential revenue stream from repaid grants and loans. The first housing rehabilitation loan dates from 1980 which as approximately the end of Federal Revenue Sharing and the beginning of Community Development Block Grants. Jan calculates that the total loaned since 1980 is about $946,500. Discharges total $392,000 to date. These are the source of program income generated. Outstanding loans amount to $641,000. We to date average about $13,000 per year in repayment. There has been much more repayment in recent years, averaging more than $30,000 annually. Pastor Dibble wrote a letter asking if the Town is interested in being part of a response to recent domestic violence in town. He suggests a presentation by NELCWIT or alternatively, a larger training project that organization could run to include Police and Fire Departments. I spoke with Officer Shoemaker and Chief Lambert on the matter. Each is supportive of a larger training activity. See attached letter. Building and energy committee met with potential vendors for the WCS systems performance contracting and operation consulting. The procurement is legally advertised. Sent notice in writing to Veteran's District notifying them of our withdrawal from the District effective July 1, 2011. A copy is included in meeting packet. I sent my written apology to Mr. Ruggiero. Officer Shoemaker and I provided the Pioneer Valley Regional School Committee with the Warwick Police Department's advice on establishing off-hours video surveillance at the WCS to help thwart repeated break-ins and unlawful entries. The policy committee met and they declined to adopt a policy to permit surveillance. They have changed the locks on the main entrances and made the classroom entrance locks non-functioning from the outside to minimize points of entry. Their letter makes the point that this is a capital project that Town and not the district should pay for. I'd concede that. Our suggestion may have skirted that but was clear that the District should control access to a video system and not the Town. I previously reported on my underestimate of the size of the town hall roof. I was surprised to receive billing for an unapproved change order on completion of the town hall roof. The bid amount is $14,600. The amount in contention is an additional $4,015. They claim to have held a conversation with me about a change order and additional cost. This never occurred. I have referred the matter to counsel. We will pay the bid amount. The building permit application and utility interconnect agreement have been submitted for the town hall roof PV system. The incentive funding has been approved. The roof is installed. Construction of the array will be very soon. The branch pipe additional sprinkler work has been accomplished and we have been billed $5,000 for it as agreed. There were two calls to the contractor that related to pump room problems that are not a part of the recently completed work. This resulted in $2000 of billing. I have noticed the school not to call the install contractor for matters that don't pertain to their work. The sprinkler contractor gave us a quote to replace the dry system flapper valve, correct the alarm wiring and add monitoring for a total of $11,700. I have asked for a break out of costs including parts. I found the valve new (part only) on eBay for $1,200 to $2,000. I am getting prices from competitors. We have to rebuild or replace the valve. The rest of the work to monitor and tie the system to the alarm is highly advised. I'll meet with the Finance Committee before committing this expenditure. WCS roof claim was submitted on August 18. I phoned to check in and was told that lab results were returned a few days ago and we will be getting a decision soon in writing once IKO management makes a decision. Using the pricing we got for town hall roof replacement it will cost us $135,000 to replace the WCS roof.