Coordinator Report
October 21, 2014

I have requested that Larry Delaney, our highway superintendent attend
this meeting to address the matters we passed on at the previous meeting
when he couldn't attend.  Items include my recommendation that we, based
on six months of service, authorize his salary at the budgeted level.  I
am interested in raising or eliminating the cap, currently set at two
weeks, of employees accruing compensatory time.  I plan to work with
Larry to identify a plan to either rebuild the motor and transmission on
our HD pay loader, or acquire and trade in our current loader while it
still has value. I recommend that the source of funds be Chapter 90. It
has hour equivalent of 1/2 million miles on it. I figure one hour equals
50 miles. If we could spare the piece for long enough I'd say rebuild
provided Chapter 90 would pay. We can't be without a loader and I don't
think we can use C. 90 for refurbishing an owned piece of rolling stock.

Mr. Delorey will return to discuss the building inspection department
budget. Since the meeting last week I have researched our options for
ways to cut rather than add cost.  My recommendation is the the board
reorganize and consolidate the department under FRCOG building
inspection program in all aspects.  For that reason I did not invite the
new plumbing inspector candidate to this meeting. Change to regional
FRCOG solution's result is much lower cost, on-line permitting,
including department sign offs much like we use in the tax rate setting
process. The cost is $3500 annual if we bring gas, plumbing, wiring and
building to the COG. They keep the building inspection fees. There is a
one-time data migration charge of about $1,000. A FRCOG representative
will be in attendance.  Mr. Delorey has made the point that paying the
"local" inspector from expense line isn't proper. Adding a $1000 expense
to our building inspection costs doesn't make sense to me. We pay Mr.
Delorey $9,600 per year which is somewhat more than his other, larger
town's pay.

I'd like the board to spend a little time at this meeting working on
broad concepts with respect to our community development strategy and
related project list and not, at this meeting, work from our past work
product. The store was recently foreclosed. Is this an opportunity? Do
we want to seek a broadband study grant to look at ways to use CDBG to
fund fiber to the home? Or are we interested in getting funding to
expand our service to serve low income residents in neighboring towns
with a wireless deployment? Please bring your ideas to the meeting.

Chairman has requested a report on the public safety building. This is,
remember, a project of the nonprofit Fire Association. I'll ask the fire
chief and somebody from the committee to be prepared to describe
progress and timeline. I know that a permit has been applied for.

A resident isn't impressed by my broadband billing and collections
procedure. We are about five years into the service. I now send and
process slightly more bills per year than the tax collector. Our
database program doesn't have a statement function so customers get only
their most current bill. I am working on a statement module. The
dis-satisfied customer wrote a month in the memo line of the check
submitted. I always apply payments to the oldest outstanding invoice
which is standard financial procedure. I notified the customer of this
fact. An interesting email exchange followed. In a few weeks I will be
able to accompany invoices with statements. I don't think any action or
changes are needed. I am supposed to shut off customers for
late/nonpayment. I prefer to work with residents and so rarely resort to
this action.

I have ordered one IP phone line and taken delivery of a used Cisco IP
conference phone. It likely won't be in service by Monday and will be
very soon.

In the past two weeks I have submitted the Green Communities
application; worked on fixing the WCS grounds playground by sourcing
wood fiber for the play area which the PTO is spreading. Worked with
counsel on answering a public records request from WGBH; Completed my
part of tax rate setting with DOR A2 forms submitted; updated the DOR
DLS gateway directory and administrative permissions; procured an IP
conference phone and ordered one new line. I am very grateful to the
Building and Energy Committee for their significant role in the GC
application.

In the coming week I'll be working with Chief Gates to do annual CORI
reports on fire personnel; get back on track for a new copier contract
and return of the old machine to the leasing company; and finally I'll
be putting considerable attention to the Community Development Block
Grant application.

Planning board chair Cady told me in a phone conversation that he is not
interested in regular multi board or department head meetings and
declined to attend this meeting to discuss these communication issues.
He says his point is that when a matter is expected to be of interest to
other boards, the Selectboard should include others in a process when
speaking or writing for the town. This is happening for the pipeline
issue.