Coordinator report

October 20, 2016

As of this report I haven't figured out the Rec committee makeup. We are
working through Denyse's announcement that she is moving and its
fallout.  Town clerk requests the board appoint additional Election
Workers - Mindy Gibbons, Barbara Noel, Tom Wyatt. She will also have the
Election Warrants for the November 8th Election for your signatures.
Rosa also will review Early Voting opportunities in hope that we will
get some press coverage and publicity.

Highway is working of Small Bridge Grant Program pre-application letter
and Senator Rosenberg's office is providing a letter of support on our
behalf to MA DOT. Jim has concerns as Emergency Management Director of
the impact of the closure on emergency response and asked the Fire Chief
for an assessment.

The CAT backhoe has been demoed and a JCB machine is being tested now.
We should make an ordering decision soon. We also need Larry to develop
the next Chapter 90 road construction projects. After paying for the
delayed Northfield Rd project and a new backhoe we will have $350k
uncommitted balance.
	
The board did not act on my request to appoint Jason Cook to broadband
staff. I am suggesting beginning him at $16 per hour. His resume is
included. Besides installations I am having him lead the project of
diagraming and documenting the network.

John B was able to embed the table of contents into the updated
Personnel Policy. If the board likes the product we can schedule a
Public Hearing on the revised document a couple of weeks or a month out.
I need to get it reviewed by our labor counsel and give our employees
some time to acquaint themselves with it.

Jim was in a accident this week and won't be able to attend this meeting
in person. Previously I'd requested Chief Shoemaker's input on the Noise
/ Jake brake prohibition policy he has requested. Shoe will address as
part of his Warwick Police Report. I'd recommend waiting until Jim can
attend to actually take action. This could be a by-law to be voted by
Town Meeting.

At 6:30 pm we hold our TAX RATE CLASSIFICATION HEARING. I know of at
least one resident who will attend to testify that we should tax the
commercial at a higher rate.

Police chief, Highway boss, and I met with two representatives of MIIA
our nonprofit insurance arm of MMA. We were able to identify a few lines
of coverage we have that we don't need. We will see if elimination gives
us much credit. I got applications for coverage for data breech and for
gasoline/oil spills. This can lead to development of best practices as
well as a frame to analyze need for the additional coverage. MIIA's
grant program deadline is very soon. I am inclined to support body
cameras for PD; a fleet maintenance tracking system and looking for
direction for other of our priorities.

We got a price for heat pumps at town hall from an expeditor that I
consider outrageously high. Is for the offices only and would use the
remaining approximate $50k. I am doing the full boat procurement instead
and estimate the cost at about $13k. Cost could be a bit higher as I
want fully programmable four zone WiFi controls. Because this is
vertical construction and >$10k I had to deal with COMMPASS and Central
Register. The bids are actually binding quotes and we will award 2
November. HCOG did a power purchase procurement for us. I chose lowest
cost and shortest term supply contract for one year that came in at
9.302 cents per Kwh.

Children's Halloween celebration at the Town Hall is Monday, October
31st from 4:30-6:30. Children's costume parade at 5:45pm

This week I wrote and submitted a public safety grant in amount of $2220
from MEMA for first responder mobile radios.