Coordinator Report October 14, 2010

I requested the fire chief's attendance at the meeting per the board's
request pertaining to house numbering / enumeration. Officer Shoemaker
and former fire chief Day will also be at the meeting.

Tim and I interviewed the three top applicants for the open position
which was previously posted and advertised. We jointly recommend that
the board approve hiring Brian Hubbard. Tim and the candidate will be at
the meeting. Per our personnel policy the hiring is probationary with a
review at six months. We had a very strong field of applicants and are
pleased to make this recommendation.

Finance committee will meet just prior to the Selectboard meeting to
consider the coming budget process including cost of living and budget
calendar. Selectboard will meet with the committee at this upcoming
meeting.

Nick contacted me regarding the board's possibility of meeting at the
library again this winter. At issue is tendency of part of the walk to
ice because it isn't drained well. The Trustees are in charge so we work
through them. Tim feels that with the Trustee's permission he can
improve the drainage and cure about 3/4 of the problem. Raising the walk
is needed to fix the rest and we only have a plate compactor and would
have to get a special mix to make the grade correction and feather the
new into the old walk.  I suggest we meet at the town hall for the
winter and do so in the board's room whenever possible.

Ms. Magi will report on the Veterans District meeting she attended. I
believe she will recommend that Warwick withdraw from the district and
handle this in-town. The Selectboard is the default authority and we can
appoint a local person to represent us. In '09 we paid $1772 which was
an underpayment. The district may have gotten the balance through the
cherry sheet. We paid for FY '10 in July in the amount of $2470, an
amount that was represented in the FY '12 budget cycle as an error.

The board has a complaint against me to consider. The first step is to
decide if you need to hear it. This is similar to when the board voted
to hear a grievance. You are not deciding the case, you are first
deciding if you need to hear it. If you feel you need to discuss whether
to formally hear the case you should consider executive session. I have
placed the matter last on the agenda for that event. If you decide to
hear it you must give me 48 hours written notice and should consider
having town counsel present.

The procurement of consulting services for the school building
assessment has begun. The BEC will hold a pre-meeting with potential
vendors on Oct 20. A copy of the notice is in you meeting package.

The work to add the additional branch pipe to the generator room on the
WCS sprinkler system happened on schedule on Monday's holiday. There was
another trip of the sprinkler on Wednesday which was again caused by a
leaky flapper valve. I am getting prices on replacing and rebuilding the
valve and on getting the system properly wired. These problems are in
the pump room and were not part of the scope of work for the recently
completed restoration of the system.

Town hall roof is 2/3 complete. I underestimated the materials
requirement and had to order more shingles.  Total project cost
including labor will be about $26k, still well under budget.

Enough work has occurred so that the solar PV system may proceed. I
signed a contract clarification so the state agency is clear that the
payment for the incentive goes directly to the vendor and we are billed
net. I also had to document that we properly procured the system which
was not a problem. The application is pending final review. I expect
installation in the next month.

Oct 25 at Town Hall is the hearing on the program amendment on our
housing rehabilitation grant funded activity. 5:45 pm is the meeting
time.

Oct 26 is the Green Communities informational meeting at 6 pm at town
hall.

Tim completed a MMA survey on Chapter 90 grant funds.  A copy of the
response is attached.  He will be meeting with FRCOG planning department
to review their road map of Warwick.

I instructed the accountant to close out remaining ice emergency funds
and septic loan grant administrative funds to free cash. This will add
about $11k.

Next week my top three agenda items are drafting the broadband customer
premises equipment assistance policy so I can meet with the Broadband
Committee and bring the policy forward to the Selectboard; completing
the WCS security proposal for school committee review and adoption;
writing the Selectboard report for the Town Report. I will be out of the
office Oct. 20 - 22. I expect to be back in time to check in late on the
22nd.