Warwick Buildings and Energy Committee Draft Minutes, July 8, 2014, 7:00 p.m. Attending: Jack Cadwell (JC), Dan Dibble (DD), Gayle Healy (GH), Mary Humphries (MH), Janice Kurkoski (JK), Steve Kurkoski (SK), Bill Lyman (BL), and David Young (DY). Meeting opened 7:02 p.m. Introductions were made. Minutes of last meeting were approved. It was noted that JK, SK, and MH need to contact Rosa to be sworn in. I. WCS ROOF UPDATE DY received a favorable contracting bid from Reinke of Leicester, MA. They are a full-service company with impressive references. Material bids are due next Monday (07/14/14). DY described the basics of the construction process including stripping the roof, applying Ice and Water Shield and reshingling the roof using Certainteed shingles made in VT. DY mentioned possibly using a different approach to the repair by roofing over versus stripping and reshingling, which would reduce the cost involved in disposal of old material. It was suggested that we could ask the WFD about using the old plywood in a training session for the fire department. BL talked about the construction issues in detail. He opened up an approximately 100 sq. ft area on the gym roof which revealed a 5/8th air gap where the insulation meets at the ridge. If this gap extends the full length of the ridge, then it would be equivalent to a 3 sq. ft. hole through the ceiling. GH asked how this damage might have occurred. DD asked if there were any areas opened up where the ice dams had collected. These areas were not exposed. GH asked about the time line for this project, and DY said it would be completed before the start of school which is on 08/28/14. SK suggested using Top Guard II as a very reliable but temporary cover for the project if time becomes an issue. SK had questions and comments regarding the construction process. JK mentioned getting more input regarding these issues from Ben Weil of UMass Building and Construction Technology Extension Service. DY needs specs on two kinds of foam and other specs/bids on big ticket items by Monday. (GH and BL left the meeting after this first agenda item was finished.) II. GREEN COMMUNITIES The town needs to meet five specific criteria to obtain Green Community status. The WBEC is prepared to complete criteria #3 and #5; possibly #4. JK discussed the various criteria and what is involved. We need to address who will undertake the various pieces of the application process. The fifth criteria is adoption of the 'Stretch Code' which is more of a challenge than the others. Jim Barry (the DER Western MA representative) is willing to come to Warwick and give a presentation with Q&A on this subject. JK will direct committee members to relevant information on the web, and invite Jim Barry to a future WBEC mtg. if needed, otherwise we could invite him to a broader meeting at a later date. There is an updated version of the general building code effective July 1, 2014, and it is likely that a new version of the stretch code will come into play this fall or next spring. JK is going to look at this newer version. At our next meeting we will break down the tasks of the two or three criteria that involves us and delegate the work. III. HIGHWAY EQUIPMENT GARAGE JK reported that Larry cancelled the purchase of a shed, saving $3K. Instead of this purchase, a platform has been poured and a shed will be built to cover the various materials that will need to be moved from the equipment shed as we work on the installation of the insulation. This insulation project is on hold until the building of this shed is completed. JK also reported that David Joyce ("Synergy") - who is a potential subcontractor for Guardian Energy - offered input on the insulation job. His approach was different from what had been previously discussed, which is the second reason this project is on hold. We need to determine the best way to move forward. JC said he would be willing to make a drawing of the plans and will review it with JK. The drawing would be done first and then the material list. The Highway Dept. is doing the labor on this project at N/C. The drawing is to be done prior to the (next?) meeting with Larry. JC will contact JK to review the plans. IV. GUARDIAN ENERGY Guardian Energy is a project expeditor for National Grid. We had the second walk-through with David Joyce and others of the WCS, Highway Garage, and Town Hall. This is essentially the beginning of the 20% energy use reduction plan which is the most important focus of the Green Community effort. Energia is the only estimate that was submitted to JK. It was for air sealing and additional insulation in the highway dept. buildings and the school. V. PVRSD AGREEMENT SK is working on this district energy agreement among the Bernardston, Leyden, Northfield and Warwick school communities. SK has been meeting with the various committees and has gotten five out of eight committees to sign to date. There has been an excellent response overall to the proposed agreement. It is not yet a legally binding agreement but will have clout when all ten committees have signed. SK has made revisions to the original document, and ultimately all must sign the most current version. The proposal will eventually go to Pioneer Valley and become a legal document in time. The purpose of this agreement is for each town to eventually be able to do its own energy work and be reimbursed from the verified energy savings.. The five members in attendance at tonight's meeting signed Revision #10. The next meeting will be with the Bernardston Finance Committee on 7/21/14. JC offered to attend that meeting with SK. VI. MISC. A) Town Hall hot water - SK reported that the used 80-gal water tank has been pressure tested and electrically tested and is ready to be installed. The installation of this tank will increase the hot water capacity for the Town Hall. We are now waiting for DY to arrange for installation. B) Solar light - SK also reported that he has repaired and reset the two solar lights that are by the library and illuminate the flag and monument. C) DD told the group that Clyde Perkins approached him with the idea of having one or two ceiling fans installed in the main hall of the Town Hall to make the space more usable. We would need to research the type of fan most appropriate for the job, with the new ones being more efficient. There are two ways to approach this project. We could do it ourselves or wait until Guardian Energy/Green Community is adopted and use that available funding for the fan installation. There was some discussion of the pros/cons of also installing an exhaust fan. What else can we do to avoid having to air condition that space? Meeting adjourned 9:40 p.m. Next meeting will be held on August 19, 2014 (NOTE - since changed to Aug 18th JK)